Easter Seals Jobs

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6730212

• Manages all post-award aspects ofcontracts/grant agreements, including Intergovernmental and Interagency Agreements.
• Ensures the Division\'s strategic objectives are achieved by participating in the development of Standard Work.
• Authorizes payments, collects/ reviews required reports, prepares grant/contractamendments, reviews and enters budgets into the Divisions financial system, monitors forcontractcompliance, completes sub-recipient risk assessments on an annual basis, and prepares various reports and correspondence.
• Coordinates and ensures the quality of the work product and efficiency of procedures.
• Build effective business relationships with federal, state and tribal agencies as well as community partners.
• The position primarily serves to administercontracts, provides training and technical assistance tocontractors, coordinates and participates in on-site or virtual monitoring throughout the state, and ensures required and criticalcontractdocumentation is maintained and tracked (e.g., sub-recipient forms, financial audits, insurance documents, reports, and invoices). Attends required meetings and training.
• Responsible for the timeliness, accuracy and quality of all aspects of thecontractwork products.
• In-state travel is required. Coordinate with the Office of Procurement and program staff in the development and execution ofcontract/grant documents as necessary.
• Process grant/contractamendments (e.g.contractextensions, Scope of Work revisions, andcontract/grant reimbursement ceiling adjustments, etc.) and invoices as necessary. Conduct desk monitoring ofcontracts/grants, including but not limited to ensuringcontract/grant compliance with federal and state laws, regulations and Department policies and procedures.
• Review for acceptability of fiscal and programmatic reports, insurance and audit documents, and fingerprint and central registry as appropriate. Reviewcontractor budgets and work with fiscal staff to trackcontractor expenditure patterns.
• Complete all necessary documents and tasks for newly establishedcontracts/grants. Draft Demands for Assurance/Letters of Concern correspondence as requested.
• Coordinate on-site or virtual grant/contractCompliance Reviews ofcontractors throughout the state.
• Conduct administrative and fiscal components of the compliance review.
• Assist in the programmatic component of compliance review when requested.
• Prepare and distribute the monitoring report. In-state travel. Contact with vulnerable adults. Upon request, and in coordination with the program, fiscal, and other staff (as necessary), providecontract/grant related training tocontractors.
• Provide timely, appropriate, and professional technical assistance.
• Document the technical assistance process/outcomes and take appropriate action as warranted by the situation. Ensure accuratecontractual related information is captured in the data tracking systems.
• Maintain current and completecontractfiles. Ensure critical activities and issues are documented incontractfiles.
• Communicate with providers when corrections are required to ensure documentation is in compliance.
• Complete an annual risk assessment and evaluation for eachcontract/grant agreement, including sub-recipient information and fact sheets. Manage division assignedcontracting and grant efforts that impact services statewide.
• Carry out a variety ofcontract/grant related tasks. Administercontracts/grants in compliance with applicablecontracting laws, regulations, policies and procedures.
• Initiate and/or reviewcontract/grant do uments for completeness. In collaboration with the program staff, prepare and review Corrective Improvement Plans (CIP). Trackcontractor responses to CIP and items within the report of findings. Work with the program staff to ensure timely distribution of responses.
• Ensure up-to-date information is documented in the monitoring tracking system.
• Participate in the formulation and execution of Division Standard Work.
• Participate in analyzing and evaluating work procedures for the unit.
• Other duties as assigned as related to the position (typically 5% - 10%)

Experience Required: at least 2 years

Education Required:

Prefer a Bachelor\'s degree in business or public administration, management, finance or other related field and 1 year of contract management experience which includes preparing professional level documents and analyzing numerical/financial data; OR 3 years of contract management experience which includes preparing professional level documents and analyzing numerical/financial data.