Job Information
Ellis Medicine Purchasing Coordinator in Schenectady, New York
Ellis Medicine has GENEROUS and FLEXIBLE benefits offerings!
Questions? Connect with a recruiter at: recruitment@ellismedicine.org
Provides critical support to the Purchasing function of Ellis Medicine by coordinating various purchasing data bases, by preparing cost analysis reports and by troubleshooting EDI and other purchasing transactions.
EDUCATION AND EXPERIENCE REQUIREMENT(S):
Education: Associated Degree preferred
Experience: 3 years experience in supply chain and purchasing. Must be able to p roblem-solve and prioritize tasks as well as recognizing process improvement. Excellent written and verbal communication skills required. Must be proficient in Microsoft Word and Excel and experience creating spreadsheets for analyzing information.
PRIMARY RESPONSIBILITIES OF THE POSITION:
Generates purchase orders ensuring orders are complete, valid and approved in a timely manner. Expedites orders as needed utilizing department resources such as Electronic Data Interchange (EDI), AutoFax, Online requisitions, etc.
Maintain an ongoing relationship with suppliers to monitor and improve supplier performance including on-time delivery; measures the performance of the supplier and defines corrective actions; may negotiate with suppliers to resolve short-term performance problems and invoice submission.
Updates stocked and stockless ordering information, ensure stock-outs and back orders are addressed and resolved as soon as possible.
Communicates with suppliers on a day-to-day basis regarding product releases.
Utilize Materials Management Information System (MMIS) reports to manage and Process invoice discrepancies. Communicates and assists Accounts Payable with the reconciliation of outstanding invoice discrepancies. Logs credits and tracks credits until received
Resolves shipping and receiving problems to ensure prompt and accurate payments to suppliers.
Coordinates and processes returns within vendor policies, processes shipping and credit memos, and communicate returns to the shipping area for return to vendor.
Compiles and completes cost analyses and data research to aid in supply chain projects as necessary.
Assist with product trials and new product implementation by setting up new MMIS numbers, vendors, item locations and appropriate par levels.
Sets up and assists in troubleshooting EDI transactions such as 850’s and 810 transmissions via the MMIS and order transmission platform.
Manages and enters contracts, service agreements and leases into the supply chain contract database.
Complete required training as assigned and assists with training new employees regarding responsibilities and department policies and procedures.
Complies with Hospital and department policies, work rules and requirements.
Assists in other duties as assigned.
Adheres to patient privacy policies and procedures, maintain confidentiality.
Ellis Medicine is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex/gender, age, national origin, disability, genetic information, predisposition or carrier status, military or veteran status, prior arrest, or conviction record, marital or familial status, sexual orientation, transgender status, gender identity, gender expression, reproductive health decisions, or domestic violence victim status.
Salary Range: $18.33-$26.58 /hour Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
