Job Information
Ellis Medicine Clerical Coordinator- BWC in Schenectady, New York
Ellis Medicine has GENEROUS and FLEXIBLE benefit offerings!
Comprehensive and affordable Health, Dental and Vision insurance
Generous paid time off to support work-life balance, including 6 paid holidays
Tuition reimbursement and professional development opportunities
Retirement plan in the form of a 401(3b) with company match after longevity
Flexible Spending Account and Dependent Care Account-allowing you to set aside pretax dollars to better care for your health and the health of your loved ones
Employee Assistance Program
Employer paid Life Insurance
Questions? Connect with a recruiter at: recruitment@ellismedicine.org
The Mother Baby Department Clerical Coordinator will provide daily support to the Mother Baby Department and Bellevue Nurse Managers. The Clerical Coordinator is responsible for clerical functions of the Quality Department. Duties include, but are not limited to, routine office functions such as filing, managing department correspondence via phone, in person, email or mailings, and supply management. In addition, the Clerical Coordinator accurately maintains the appointment calendar for department leaders.
The incumbent schedules inter and intra departmental facilitated meetings, coordinates and distributes materials for these meetings. The Clerical Coordinator is required to take minutes for departmental meetings as well as any others when needed. The individual also acts as a resource person for both internal and external inquiries. The incumbent works cooperatively with all areas of the hospital.
The Quality Services Department Clerical Coordinator acts as a hospital liaison for legal and regulatory agencies under the direct supervision of the department leaders. The incumbent must exercise discretion, diplomacy and utmost confidentiality in handling the matters of the Quality Services Department and the customers of the department.
EDUCATION AND EXPERIENCE REQUIREMENT(S):
High school diploma or equivalent is required.
Previous hospital office experience preferred.
Requires basic typing, computing and word processing skills.
Analytical, written and verbal communication skills as well as familiarity with medical terminology required.
Individual must be professional, courteous with an emphasis on customer service satisfaction, able to work well in a team environment, possess strong computer skills with working knowledge of Microsoft Office products, must possess excellent organizational skills with the ability to handle multiple priorities.
PRIMARY RESPONSIBILITIES OF THE POSITION:
Knowledge of Microsoft products
Knowledge of Soarian & Cerner Millennium
Proficiency in Excel - making data tables and formulas, charting, data mining
Oversee needs of all MSHC RT Depts.
Filing/Faxing
Mailing/Labeling
Answering telephones, handling voice mails
Putting together packets for patient education
Mail forms, appointment letters and testing instructions
Making/Labeling patient charts
Photocopying
Inventory and order supplies
Making appointment reminder calls
Confirm Appointments
Calling and rescheduling No Shows and cancelations
Scheduling-called or faxed orders or last minute needed appointments
Central Scheduling Appts -check & correlate with script for appropriate test & time allotment -all MSHC RT Depts.
Call MD office for missing script or information-all depts.
Maintains appointment schedule with staff availability in Soarian -for all RT depts.
Greet patients & give paperwork
Reports scanned into EMR-all depts.
Fax test results -all RTdepts then scan into patient electronic chart
Review charge sheets, charges, reconciliation of errors
Assist RT management with development and implementation of processes and procedure for PFT, Asthma, and COPD programs
Archive old files
Take minutes of meeting and distribution to attendees
Assemble patient lists as needed.
Assist in development of list, forms and log sheets and assist in drafting of letters
Help develop Reports- list , data tables, graphs
Special projects as requested
Ellis Medicine is committed to creating a diverse environment and is proud to be an equal- opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex/gender, age, national origin, disability, genetic information, predisposition or carrier status, military or veteran status, prior arrest, or conviction record, marital or familial status, sexual orientation, transgender status, gender identity, gender expression, reproductive health decisions, or domestic violence victim status.
Salary Range: $15.08-$21.87 /hour Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
