Easter Seals Jobs

Description We are offering an opportunity for an Office Assistant to join our team based in Schaumburg, Illinois. This role primarily involves assisting in the daily operations of the office, including answering phone calls, scheduling meetings, and managing office supplies. We are seeking individuals with exceptional organization and communication skills who can seamlessly integrate into our team and contribute to our operations.

Responsibilities:

• Managing incoming and outgoing calls, ensuring messages are accurately taken and relayed to the appropriate personnel.

• Greeting visitors in a professional manner, determining the nature of their visit, and directing them accordingly.

• Overseeing the scheduling of meeting rooms and ensuring they are appropriately set up.

• Assisting with travel arrangements and car service bookings as required.

• Overseeing the handling of incoming and outgoing mail and packages.

• Entering work orders into the building maintenance portal as necessary.

• Assisting with building access card maintenance and ensuring security protocols are followed.

• Maintaining office supplies and snack inventory, and reordering as necessary.

• Administering customer contracts in the database, tracking the process, and filing electronically.

• Keeping the reception area clean, organized, and welcoming.

• Executing day-to-day administrative tasks and providing backup support as needed. Requirements • Must possess skills in office administration

• Experience in performing receptionist duties

• Proficient in basic office skills such as filing, data entry, and use of office equipment

• Ability to handle answering inbound calls professionally and efficiently

• Experience in managing meeting schedules, including booking meeting rooms and managing cancellations or rescheduling

• Proficiency in handling outgoing mail packages, including preparation, tracking, and distribution

• Experience in ordering office supplies and maintaining inventory

• Strong communication and organizational skills

• Ability to multitask and prioritize tasks in a fast-paced office environment

• Must be a team player with a positive attitude and strong work ethic

• Basic computer skills including familiarity with MS Office Suite (Word, Excel, PowerPoint)

• High school diploma or equivalent required, associate's or bachelor's degree preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .