Job Information
BBL Hospitality Catering and Events Manager in Saratoga, New York
Catering and Events Manager
Job Details
Job Location
Courtyard Saratoga - Saratoga, NY
Position Type
Full Time
Salary Range
$58,000.00 - $62,000.00 Salary/year
Job Category
Hospitality - Hotel
Description
Catering & Events Manager
GENERAL FUNCTION OUTLINE
GENERAL OVERVIEW: Coordinates all arrangements and details for clients' functions. Effectively manage workflow within and between hotel departments to ensure clear communications and seamless executive of event details.
REPORTING RELATIONSHIP:
Reports directly to Director of Sales and Marketing.
APPEARANCE STANDARDS: Business Casual or as appropriate to client event expectations
KNOWLEDGE AND
SKILL REQUIRED: Five plus y ears of guest service/hospitality experience; supervisory experience strongly preferred.
Broad understanding of the tourism industry and the day-to-day operations of a hotel/resort.
PHYSICAL ACTIVITIES
AND REQUIREMENTS: Speaking, listening, and moving about, usually while standing up for a significant portion of the workday.
FUNCTION OUTLINE :
Duties :
Answer phones in sales office
Work with clients on all aspects of their event
Be proficient in FOSSE, Sales Force & diagraming programs
Generate fully detailed Event Orders
Distribution of Daily Events report for next day’s functions
Distribution of Weekly functions listings, including dates/# of guests/parking arrangements & timing
Confirmation of payment methods for all events in ‘the book’
Review of banquet checks daily
Conference Planning for DOSM
BEO’s and Diagrams
Input Rooming lists and
Handle all client questions from post-signature
Cutoff date & Room Pick up audit, daily/weekly
Manage Group Resume packet, weekly
Review and approval of A/V bills
Processing Rewarding Events Marriott Reward points, for DOSM and SM’s
Attend weekly BEO meetings
Review Final bills ensuring billing accuracy before being sent to the client
**PLEASE NOTE: The aforementioned general function outline is not to be considered by the employee as all-inclusive. The employee may be required from time to time to execute tasks other than those duties specifically defined above. Should the employee be asked to perform such a job, the employee will comply with the request and do so to the best of his/her abilities. The employee hereby understands and agrees he/she will be responsible for performing the duties described above as well as any tasks so required of him/her.
