Job Information
MyFlorida ADMINISTRATIVE ASSISTANT I - 64006491 in SARASOTA, Florida
ADMINISTRATIVE ASSISTANT I - 64006491
Date: Feb 20, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 847332
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT I - 64006491
Pay Plan: Career Service
Position Number: 64006491
Salary: $36,570.27- $38,570.27
Posting Closing Date: 02/25/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Your Specific Responsibilities:
This is a responsible professional career service position assigned to the Clinical and Community Health Services
Division of the Department of Health in Sarasota County. Primary responsibilities include backup coverage for the lead agency Regional Coordinator, serving in administrative duties for the Florida Breast and Cervical Cancer Early Detection Program (FBCCP). The incumbent in this position works cooperatively with the lead agency Regional Coordinator of the FBCCP and under the supervision of the Executive Community Health Nursing Director-SES.
Provides backup administrative coverage for the lead agency Regional Coordinator for the Florida Breast and Cervical Cancer Program (FBCCP).
Coordinates the FBCCP in the absence of the lead agency Regional Coordinator
Works cooperatively and collaboratively with community partners in the eight-county region to achieve the goals outlined for the program.
Serves as contract coordinator for the provision of services.
Develops Memorandum of Understanding with providers
Informs providers of Current Procedural Terminology (CPT) codes and Medicare Part B reimbursement. Notifies providers if there are any changes in CPT codes or Medicare Part B reimbursement.
Provides Case Management services to include, but not limited to:
Plans and coordinates activities under the direction of the lead agency Regional Coordinator to ensure FBCCP effectiveness and efficiency to meet grant deliverables.
Inputs new client referrals/applications and rescreens into the FBCCP database; provides vouchers for client services.
Admits clients into the program; obtains screening/diagnostic results from other agencies.
Refers client to community resources as needed.
Documents in the Volusia Florida Department of Health (FDOH) and FBCCP forms
Scans all identified client records for the FBCCP according to established procedures, including appropriately identifying and electronically storing all documents.
Opens mail, sorts bills and other communication, then organizes all documents and processes as appropriate.
Reviews all bills/invoices, calculates charges, and verifies that totals are correct for submission of FBCCP payments to United Group Program (UGP) and grant payment to the state fiscal office in Tallahassee.
Scans and/or photocopies, as requested, for submission of grant bills/invoices to the fiscal office in Tallahassee.
Assists with data entry, billing, and other tasks as directed by the Regional Coordinator
Collaborates with professional and support staff regarding problem areas.
In coordination with the lead agency Regional Coordinator, assists with administrative activities in the planning and development of:
FBCCP Annual Budget and monitor/track budget to determine the number of services to be provided per availability of FBCCP funds.
FBCCP Workplan
Purchase Orders for needed supplies and submits to Assistant Community Health Nursing Director for approval.
Quality Improvement and Quality Assurance activities and initiatives
Develops orientation, training, and follow-through processes for Senior Clerical Specialist/new staff.
Participates in outreach activities within the FBCC region.
Performs related work as required:
Participates in team meetings, general staff meetings, program conferences and professional trainings.
Completes all mandatory trainings as outlined in FDOH policy.
Completes Employee Activity Reports (EARS) in HMS and submits time reports in People First in accordance with FDOH policy.
Performs other duties as assigned in accordance with the needs of the organization and supervisor’s instructions.
Required Knowledge, Skills, and Abilities:
Knowledge of healthcare industry, public health and community resources
Knowledge of Breast and Cervical Cancer Screening services and be able to accurately interpret FBCCP guidelines and regulations (eligibility requirements, billing, etc.) for service delivery and disseminate the information to coworkers and providers.
Knowledge of Case Management techniques
Demonstrates reliability and maintains confidentiality
Knowledge of methods of compiling, organizing, and analyzing data
Skill with accurate data entry, preparing documents, reports, and correspondence
Ability to accurately complete complex paperwork associated with FBCCP
Ability to prepare clear and concise reports
Ability to manage and track budget
Ability to communicate effectively and courteously in a culturally sensitive manner
Ability to maintain effective working relationships with others
Ability to solve problems creatively
Ability to prioritize and organize tasks for maximum efficiency
Must possess basic computer skills with excellent Excel abilities
Must be able to travel throughout the eight-county region
Qualifications:
Minimum –
At least one year of professional experience working in a healthcare setting
Preferred –
Knowledge of medical billing and coding
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
William L. Little Health & Human Services Center
2200 Ringling Boulevard
Sarasota, FL 34237
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
If there are any problems applying online, please call People First Staffing Administration: (877) 562-7287.
Service Center hours are Monday through Friday, 8:00 a.m. to 6:00 p.m., ET. TTY users, call (866) 221-0268.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
SARASOTA, FL, US, 34237
Nearest Major Market:Sarasota
Nearest Secondary Market:Tampa
