Easter Seals Jobs

Date Posted:

2025-01-03

Country:

United States of America

Location:

OT353: SJ - Sunnyvale, CA 1070 Commercial Street STE 106, San Jose, CA, 95112 USA

Would you like to join a truly international, talent driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity?

Otis Elevator Company is searching for a highly motivated Sr Office Coordinator to support the San Jose office.

Responsibilities:

• Support the Open Order team: Process the Hard Card printed and distributed; Update smart sheet/ file hard card / box handcard

• Process all invoice that are mailed to office

• Order office supplies, kitchen food supplies

• Process invoices for state permits and inspections; Office occupancy permits & fees

• AR support for the Maintenance Service Team: Reversal rebills , Cost Transfer, Change orders

• Monthly 3rd party billing ( GC Pay Textura)

• All checks that come into office sent into lock box

• Act as the key point of contact for receiving permits from New Equipment & Mod. They will input & set up warranty periods and track units coming up on turnovers to Service.

• Set up large purchase orders & process payments for Office vendors (ex. Janitorial services, uniforms, garbage removal, shredding services, etc.)

• Point of contact for Landlord

Other administrative duties may include the following, as needed:

• Answering phones

• Filing important documents

• Sort/ distribute incoming mail

• Provide administrative support to branch sales and operations staff, as requested

• Enter purchase order requests and track for distribution to vendors and branch files

• Process accounts payable invoices and maintain control over and process draft check requests

• Maintain branch financial binder for general manager

• Print and distribute monthly reports to branch management team members

• Maintain control over and process draft check requests

• Permit inspections for our open order business

• Other administrative tasks and assignments at the request of leadership

Education/Experience

• High School Degree or equivalent is required

• Bachelor’s degree is a plus, but not required

• Prior administrative or office manager experience is a plus

Qualifications/Skills

• Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (SharePoint, Microsoft Dynamics CRM, LINX, mainframe, JDE, for example).

• Exceptional written and verbal communication skills, be detailed oriented, and organized.

• Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required.

• Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information.

Perks & Benefits

• We offer a 401(k) plan with a generous company match and an automatic retirement contribution for your future financial security from day one of your employment, you and your eligible dependents will receive comprehensive medical, prescription drug, dental, and vision coverage.

• Enjoy three weeks of paid vacation, along with paid company holidays

• We provide paid sick leave, employee assistance, and wellness incentive programs to support your well-being.

• Life insurance and disability coverage to protect you and your family.

•  Voluntary benefits, including options for legal, pet, home, and auto insurance.

• We offer generous birth/adoption and parental leave benefits, as well as adoption assistance, to support growing families.

• Pursue your educational goals with our tuition reimbursement program.

• Recognize and be recognized! We celebrate service anniversaries and offer spot performance bonus opportunities to show our appreciation.

The salary range for this role is $50,000 - $80,000. We may ultimately pay more or less than the posted range, and the range may change in the future. Pay within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge. 

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here (https://www.otis.com/en/us/our-company/esg) .

Become a part of the Otis team and help us #Buildwhatsnext!

Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com .

Privacy Policy and Terms:

Click on this link (https://www.otis.com/corporate/privacy-policy/Job-Applicant/) to read the Policy and Terms

We go to great lengths to hire and develop the best people, and offer a supportive environment where employees are motivated and empowered to perform at their full potential. Today, we continue pushing the boundaries of what's possible to thrive in a taller, faster, smarter world.