Easter Seals Jobs

Description We are offering a contract to permanent employment opportunity for an Administrative Assistant in the Construction/Contractor industry, located in San Jose, California. This role involves providing administrative support in a dynamic workplace environment, with a focus on assisting with the planning and scheduling of projects, maintaining customer databases, and conducting internet research among other responsibilities.

Responsibilities:

• Perform routine office tasks such as ordering supplies, maintaining records, and handling bookkeeping tasks

• Provide general administrative support including handling phone calls and distributing mail

• Maintain business/customer contact databases and prepare itineraries and agendas for business travel

• Organize and maintain files, important documents, reports, and records

• Coordinate and schedule events, conferences, meetings, travel, and luncheons while maintaining Executive’s calendar

• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals

• Ensure the security of confidential information and make high-level contacts of a sensitive nature inside and outside the company

• Conduct internet research and review and synthesize information

• Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management

• Compose, design, and edit correspondence, draft reports, and develop presentations as directed by Executive Management

• Look for ways to improve workflows, expenditures, and office procedures

• Conduct market research, generate sales reports, maintain a database, and assist in designing marketing and promotional materials

• Prepare presentations and reports for decision-making purposes

• Complete sales-related and marketing administrative projects that include running marketing and sales reports, conducting research on the company, and other assignments

• Provide assistance in terms of logistics to events like seminars and trade shows

• Work under stress to meet project deadlines with attention to detail

• Undertake any task or collaborative work as a team member as needed. Requirements • Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint

• Experience with Salesforce Administration is necessary

• Ability to provide exceptional customer service

• Proven skills in answering inbound and outbound calls

• Experience scheduling appointments in a detail oriented setting

• Ability to manage email correspondence effectively

• Data entry skills with attention to detail and accuracy

• Understanding of the construction industry is a plus

• Ability to handle administrative tasks in a timely manner

• Excellent communication and interpersonal skills

• Strong organizational skills with the ability to multitask.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .