Job Information
City and County of San Francisco Voter Records Clerk – San Francisco Department of Elections (1404 Clerk) in San Francisco, California
About the Department of Elections
The Department of Elections (Department) conducts all federal, state and local elections in the City and County of San Francisco, currently serving approximately 510,000 registered voters. The Department follows the rules and regulations established by federal, state, and local laws – notably, the Voting Rights Act, the Help America Vote Act, the Americans with Disabilities Act, and the City’s Language Access Ordinance. Additionally, the Department operates in an open and transparent manner to inspire the City’s confidence in the integrity of elections processes.
The Department strives to cultivate a workplace environment in which employees of all racial and ethnic backgrounds feel respected, valued, and supported in providing the fairest and most effective services possible to San Francisco residents. The Department is committed to maintaining an inclusive workplace and to providing the training and resources necessary for all employees to succeed in delivering equitable services to city residents.
The Department is committed to reaching job seekers from underrepresented communities. Applicants with such backgrounds are therefore strongly encouraged to apply.
Position Description
In preparation for the November 5, 2024, General Election, the Department is seeking applications for seasonal clerk positions in the Voter Records division. This position will assist the Department with ensuring proper maintenance and delivery of voter data, services, and programs. This position requires the capacity to work on several tasks simultaneously, attentiveness to detail and accuracy, and strong work ethic conducive to maintaining strict standards of voter data maintenance.
In addition to the range of duties assigned to the 1404 job code, https://www.jobapscloud.com/SF/specs/classspecdisplay.asp?ClassNumber=1404, the person in this position will have the following essential duties and responsibilities:
assist with maintaining an accurate and complete voter roll
conduct ongoing voter file maintenance and validation tasks
process affidavits of registration and updates to existing voter records
process messages in VoteCal, a centralized, statewide database that serves as the official system of record for storing and managing voter records throughout the 58 counties in California
process state and local petitions, nomination papers, and signature-in-lieu of filling fee forms
assist with analyzing and troubleshooting complex registration situations
assist with facilitating voter programs and services designed to enfranchise residents and encourage participation
serve voters at the City Hall Voting Center, which opens 29 days before every election
conduct signature review on vote-by-mail and provisional ballots
conduct outreach to voters whose ballot or registration requires corrective action
assist as a phone bank coordinator in the Election Center on Election Day
assist with other election-related functions, as needed
This position requires sitting and standing for prolonged periods of time, multitasking between phone and computer, and lifting and moving up to 25 pounds.
Position Schedule and Hours
This is a seasonal position, with the start date contingent upon completion of the hiring process. The Department is looking to have the persons in this position start between the weeks of September 30, 2024, and October 25, 2024, and assignment will run until several weeks after Election Day, November 5, 2024. Actual start and end dates will be determined by the operational needs of the Department.
Work will be on site at the Department of Elections Office at City Hall, San Francisco, California. Work hours are generally 8 a.m. to 5 p.m. However, work hours will vary widely in accordance with the demands of the election cycle and will range between 30 and 70 hours per week. The person in this position must be available to work overtime both during the week and on weekends as necessary. Overtime hours are paid at 1.5 the hourly rate.
This is a temporary exempt as-needed position. Temporary exempt as-needed employees who have worked more than 1040 hours in any consecutive 12-month period, and whose normal work week at the time of inclusion in the system is not less than 20 hours are eligible for health coverage and retirement benefits. For more information on the City and County of San Francisco benefit policies, refer to the Employee Handbook available at https://sfdhr.org/sites/default/files/documents/Forms-Documents/Employee-Handbook.pdf
Position Salary: $30.0125 to $36.475 hourly
$62,426 to $75,868 annually
Minimum Qualifications
One (1) year of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.
Substitution: Completion of an approved City and County of San Francisco Clerical Administrative Training program, or completion of a clerical training program (240 hours), or 15 semester units (or equivalent quarter units) of coursework from an accredited college or university may substitute for up to 6 months of required experience.
Desired Qualifications
The stated desirable qualifications may be used to identify job finalists for hiring.
Computer skills, including MS Word, MS Excel, internet research, and database knowledge
Experience with data entry or data mining
Ability to adapt and learn new subject matter and procedures in a short period of time
Ability to work quickly and accurately with attention to detail, to complete tasks within tight deadlines
Excellent interpersonal skills and ability to work independently and as part of a team in a fast-paced, deadline-driven environment
Willingness to follow written and verbal instructions, and work on multiple simultaneous projects
Flexibility, tolerance, and stamina for tedious tasks and long hours during peak election times
To be considered for this position, applications must be received by 5:00 p.m., July 26, 2024.
If you have any questions regarding this recruitment or application process, please contact the Elections Hiring Team at elections.careers@sfgov.org.
Additional Information Regarding Employment with the City and County of San Francisco:
Information About The Hiring Process (https://sfdhr.org/information-about-hiring-process)
Conviction History
Employee Benefits Overview (https://sfdhr.org/benefits-overview)
Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity)
Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
ADA Accommodation
Veterans Preference (http://sfdhr.org/information-about-hiring-process#veteranspreference)
Right to Work
Copies of Application Documents (https://sfdhr.org/information-about-hiring-process#copies)
Diversity Statement
Carol Isen - Human Resources Director
All your information will be kept confidential according to EEO guidelines.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
