Job Information
City and County of San Francisco Assistant UASI General Manager (0933) – Department of Emergency Management - (146557) in San Francisco, California
The San Francisco Department of Emergency Management (DEM) manages disaster preparation, mitigation, and response; 9-1-1 dispatch, and homeland security grant distribution for the City and County of San Francisco. DEM was created in 2006 by local legislation that reorganized the Emergency Communications Department and the Office of Emergency Services into a single agency. For more information on the Department of Emergency Management, please visit: http://www.sfdem.org/.
Appointment Type:
This is a Permanent Exempt (PEX), Category 18 position. This position is exempt from Civil Service Commission rules pursuant to the City and County of San Francisco, Charter Section 10.104, and incumbents are considered “at will” and serve at the discretion of the Appointing Officer.
Project Duration:
The UASI grant is an ongoing program from the Department of Homeland Security. Funding continues to be approved on an annual basis based on submittal of the grant application and budget materials. Each annual grant award is for a three-year performance period.
Application Opening: June 5, 2024
Application Deadline: No sooner than June 19, 2024 and will close any time thereafter.
The Assistant UASI General Manager position operates within the Management Team of the Bay Area Urban Areas Security Initiative (UASI). The Bay Area UASI Program, a division of the San Francisco Department of Emergency Management (DEM), is responsible for managing Homeland Security grant distribution to the twelve counties of the Bay Area UASI region. For more information on the Bay Area UASI, please visit: www.bayareauasi.org.
This position reports directly to the General Manager of the Bay Area Urban Area Security Initiative (BAUASI) and shall be responsible for assisting the General Manager to align, coordinate, and leverage other Federal Homeland Security grant programs, with the overall objectives and oversight of the Bay Area UASI grant program.
The Assistant General Manager will review, recommend, and evaluate regional strategies to execute the financial and programmatic management of the Bay Area UASI grant program, including the roles of partnership entities, systems or grants procurement, contracting, compliance, monitoring, reporting, and performance management. This position will prepare and present reports to elected officials regarding activities, issues, and needs of the organization; represent the organization before or provide information to commissions, boards, committees and representatives from international, federal, state, and local organizations and agencies.
Major Functions and Essential Duties
Assisting the General Manager to provide division oversight and leadership to the Bay Area UASI Program.
Developing, reviewing and implementing plans, protocols, goals, and strategies of Bay Area UASI Program.
Managing the implementation of Bay Area National Priority Area Projects (NPPs) by leading a team of project managers and coordinating efforts and allocation of resources in accordance with grant funding guidelines.
Supervising, training, assigning, and evaluating the activities of the UASI Management Team to ensure an equal distribution of resources and job assignments and or responsibilities.
Planning, developing, and implementing UASI plans and/or policies, evaluating and implementing goals, objectives and procedures of the UASI Division in accordance to the UASI Master Memorandum of Understanding (MOU) and/or Bylaws.
Managing, directing, and coaching the Chief Financial Officer and the UASI Regional Program Manager to ensure timeliness of fiscal and programmatic deliverables.
Ensuring that federal grants are managed accurately and comply with local, state, and federal rules, procedures, and statutes.
Assisting the General Manager to align, coordinate, and leverage other Federal Homeland Security grant programs with the overall objectives and oversight of the Bay Area UASI grant program.
Assisting the General Manager to develop, establish, and implement an overall homeland security strategy within the Bay Area geographical area, which includes 12 counties and the core cities of San Francisco, Oakland, and San Jose.
Education: Possession of a Baccalaureate degree in Public Policy, Homeland Security, or a closely related field from an accredited college or university.
Experience: Six (6) years of professional experience in grant compliance or project management monitoring large scale programs that includes responsibility for intergovernmental relations in a large public agency of which three (3) years must include supervising professionals.
License: Possession and maintenance of a valid Driver’s License (a valid California Driver’s License is required within six months of appointment).
Substitution: Additional full-time work experience (2000 hours equals one year) as described above may substitute for the degree requirement on a year for year basis for up to two (2) years of the required education. One (1) year of work experience is equivalent to 30 semester units or 45 quarter units.
Possession of a master’s degree in public policy, homeland security, or a closely related field from an accredited college or university may substitute for one year of the required non-supervisory experience.
Note: Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
Desirable Qualifications:
Demonstrated project leadership skills (i.e., Project Management Professional (PMP) certification).
Experience with federal, state, and local rules and regulations pertaining to grants, finance, and program management principles and practices.
Familiarity with the Department of Homeland Security Grant Programs and the ability to manage records and data pursuant to grant guidelines.
Proven experience in fiscal management and oversight of large budgets.
Proficiency with the Microsoft Suite (e.g., Excel, SharePoint, Teams, and PowerPoint).
Excellent written and verbal skills with the ability to track and accurately respond to numerous communications across mediums such as email, phone, chat functions and MS Teams meetings.
Possess a high-functioning, responsive, professional work ethic.
Ability to prioritize tasks, remain flexible, and manage time to meet competing demands.
Strong ability to produce clear, concise, and well-organized reports, both orally and in writing, for various audiences requiring minimal review by a supervisor.
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications (https://sfdhr.org/recruitment-details#qualifications) and Verification of Experience and/or Education (https://sfdhr.org/recruitment-details#verification) for considerations taken when reviewing applications.
Selection Procedure:
The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral interview.
The current in-office requirement is a minimum of 3 days per week subject to operational needs and may be increased in the future.
Additional Information Regarding Employment with the City and County of San Francisco:
Information About the Hiring Process (https://careers.sf.gov/knowledge/process/)
Conviction History
Employee Benefits Overview (https://careers.sf.gov/benefits/)
Equal Employment Opportunity (https://www.sf.gov/what-equal-employment-opportunity-and-how-file-claim)
Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
ADA Accommodation
Right to Work (https://sfdhr.org/recruitment-details#identification)
Copies of Application Documents
Diversity Statement (https://sfdhr.org/recruitment-details#diversitystatement)
Applicants will receive a confirmation email from notification@careers.sf.gov that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Questions: Please contact the analyst, Melinda Miyagishima at melinda.miyagishima@sfgov.org
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
