Easter Seals Jobs

Job Title: Administrative Support Specialist / Front Desk Receptionist

Job Description

We are looking for a reliable and enthusiastic Admin Support II/Receptionist to join our team onsite five days a week. This role involves working from 9 AM to 5 PM, greeting guests, handling lunch orders, managing mail and packages, and being the friendly face of the company for both internal and external employees. The ideal candidate will be resourceful, helpful, and able to take on tasks without reminders. Occasionally, you may need to arrive earlier, around 8:30 AM, depending on business needs.

Responsibilities

• Greet guests and provide a pleasant and welcoming atmosphere.

• Handle lunch orders and manage incoming/outgoing mail and packages.

• Organize and ship mail and packages via UPS, DHL, FedEx, etc.

• Act as the face of the company for internal and external employees.

• Manage front desk phone for intercom and access control purposes.

• Assist with office management tasks such as restocking supplies and organizing mail/copy rooms.

• Communicate with building management for basic scheduling and coordination.

• Fulfill requests quickly and efficiently, and support engineers, CEOs, and other staff.

• Maintain a friendly and cheerful demeanor, especially when interacting with the CEO and other executives.

Essential Skills

• Time management skills to meet deadlines efficiently.

• Strong communication skills for email correspondence and coordination.

• Experience in office management or assistance, including restocking and organizing supplies.

• Experience with shipping and receiving mail/packages.

Additional Skills & Qualifications

• Proficiency in Slack, Outlook, and G-Suite.

• At least 1 year of experience in basic office management or customer service roles.

• Flexible degree requirements, but relevant experience is preferred.

Work Environment

The role is fully onsite, working from 9 AM to 5 PM, five days a week, totaling 40 hours per week. The office is located in a city with limited parking available onsite, typically reserved for executives. Candidates should ideally reside in the city with a reasonable commute and should be prepared to cover transportation costs themselves. Public transportation is a viable option.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.