Easter Seals Jobs

Job Title: Admin Support II/Receptionist

Job Description

We are seeking an enthusiastic and reliable Admin Support II/Receptionist who will serve as the main point of contact for a large companies headquarters front desk. The candidate will be responsible for managing the incoming and outgoing mail, shipping and receiving packages, and ensuring all areas of the office remain neat and organized, including the mail room, copy room, swag storage, and kitchen. This role involves assisting with weekly office supply and lunch orders, handling Zendesk tickets, and taking on ad hoc projects as needed.

Responsibilities

• Serve as the main point of contact for the office front desk, checking in visitors and employees.

• Manage Envoy to ensure vendors' necessary paperwork is completed.

• Scan packages and organize them in the mail room.

• Support incoming and outgoing shipping requests, and track packages via FedEx, UPS, and DHL.

• Maintain all areas of the office neat and organized, including the mail room, copy room, swag storage, and kitchen.

• Assist with daily catering and lunch orders.

• Interact with employees regarding shipments, incoming mail, and office repairs.

• Work closely with the building team to support office maintenance needs.

• Assist with Zendesk tickets and address IT-related issues (printers, scanners).

• Keep employee information up to date.

• Assist with office events coordination.

• Work on ad hoc projects as needed.

• Communicate with vendors regarding swag orders for marketing events.

• Maintain office inventory by placing orders for t-shirts, notebooks, and other supplies.

• Place Costco/Instacart snacks and drinks orders for San Francisco and Los Gatos offices.

• Place orders for business cards.

Essential Skills

• Time management - ability to meet deadlines quickly.

• Excellent communication skills - able to communicate with building management via email and handle basic scheduling.

• Office management/assistance - restocking and ordering supplies, organizing mail and copy rooms.

• Experience with shipping and receiving (handling mail, dealing with UPS, DHL, FedEx, etc.).

Additional Skills & Qualifications

• Experience with Slack, Outlook, and G-Suite.

• 1+ year of basic office management experience or retail experience with good customer service skills.

• High school diploma with 1-2 years of experience in a related field.

• Excellent communicator with the ability to organize and track activities and report on task status to management.

• Willingness to learn and grow in the role.

• Candidates may be early in their career - training and development opportunities are available.

Work Environment

This role is fully onsite, requiring the candidate to work from our San Francisco, CA office five days a week, Monday to Friday, from 9 AM to 5 PM (40 hours per week). Limited parking is available onsite, typically reserved for executives, so candidates should be prepared to research parking options in the area or use public transportation at their own expense. We are seeking someone who resides in the city with a reasonable commute.

Pay and Benefits

The pay range for this position is $20.00 - $20.00

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position will be accepting applications until Dec 24, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.