Easter Seals Jobs

Description

Our client, a well-established and professional organization in San Diego, is looking for an enthusiastic and detail-oriented Receptionist to join their team. This role is vital for creating a welcoming environment and ensuring the smooth operation of the front desk and office. As the Receptionist, you will be the first point of contact for visitors and callers, playing a crucial role in representing the company’s professionalism and values. You will manage front desk operations and provide administrative assistance to other team members as needed.

Responsibilities:

• Greeting Visitors: Welcome guests in a friendly and professional manner. Direct visitors to appropriate staff or departments.

• Phone Management: Manage a multi-line phone system, answering, screening, and forwarding calls accurately.

• Correspondence: Respond to customer inquiries via email or phone, and relay messages promptly.

• Administrative Support: Assist with clerical tasks such as filing, faxing, copying, and organizing documents.

• Scheduling: Manage conference room bookings and coordinate meeting schedules.

• Mail Handling: Sort and distribute incoming mail/packages and prepare outgoing mail.

• Supply Management: Monitor office supplies inventory and coordinate orders as necessary.

• Office Maintenance: Ensure the reception area is tidy, organized, and presentable at all times.

  Requirements

• Experience: Minimum of 1-2 years in a receptionist, administrative, or front desk role.

• Technology Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with office equipment (e.g., copiers, printers, phone systems).

• Communication: Excellent verbal and written communication skills, with a professional demeanor.

• Customer Service Skills: Friendly and customer-oriented attitude, with the ability to handle sensitive or challenging situations effectively.

• Organizational Skills: Ability to multitask and prioritize work in a fast-paced environment.

• Education: High school diploma or equivalent required; additional education or certifications is a plus.

Preferred Qualifications:

• Experience with scheduling software or CRM tools is a plus.

• Bilingual proficiency (e.g., Spanish) is an added advantage.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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