Easter Seals Jobs

Description

Company Overview:

Our client is a reputable investment firm specializing in commercial and residential properties. With a diverse portfolio and a commitment to excellence, we are seeking a Senior Operations Assistant to join our dynamic team. This role offers an exciting opportunity to work on various projects within property management and contribute to the success of our organization.

Position Overview:

As a Senior Operations Assistant, you will play a pivotal role in supporting the day-to-day operations of our property management division. From overseeing commercial and residential properties to managing tenant relations and financial transactions, you will be instrumental in ensuring smooth and efficient operations.

Key Responsibilities:

Commercial and Residential Property Management:

• Assist in the management of both commercial and residential properties, ensuring compliance with company policies and procedures.

• Coordinate property maintenance activities and liaise with vendors to address maintenance issues promptly.

Financial Management:

• Maintain accurate financial records and assist with bookkeeping tasks, including rent collection, invoice processing, and vendor payments.

• Conduct regular audits to ensure financial data integrity and compliance with accounting standards.

Scheduling and Coordination:

• Manage schedules and appointments for property showings, maintenance requests, and other operational activities.

• Coordinate with internal stakeholders and external partners to ensure timely execution of tasks and projects.

Tenant Relations and Customer Service:

• Serve as a primary point of contact for tenant inquiries and maintenance requests, providing exceptional customer service and support.

• Facilitate effective communication between tenants, property owners, and management staff to address concerns and resolve issues promptly.

Property Management Software Administration:

• Utilize Door Loop property management software to manage tenant profiles, lease agreements, and maintenance workflows efficiently.

• Maintain accurate records and generate reports to track property performance and occupancy metrics.

Vendor Management and Quality Control:

• Oversee vendor relationships and ensure the timely delivery of services while maintaining high-quality standards.

• Conduct regular inspections and quality checks to assess property conditions and address any deficiencies promptly.

  Requirements

Qualifications:

• Bachelor's degree in Business Administration, Real Estate, or a related field preferred.

• Proven experience in property management, operations support, or related roles within the real estate industry.

• Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.

• Excellent communication and interpersonal skills, with a customer-centric approach to problem-solving.

• Proficiency in property management software (e.g., Door Loop) and Microsoft Office Suite.

• Knowledge of bookkeeping principles and financial management practices.

• Ability to work independently with minimal supervision and collaborate effectively within a team.

Join our team and be part of a dynamic environment where your skills and expertise will contribute to the success of our growing investment firm. If you are passionate about real estate and possess the drive to excel in a challenging role, we encourage you to apply for the Senior Operations Assistant position today.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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