Easter Seals Jobs

Description

Our client is a groundbreaking biotechnology company at the forefront of innovation, committed to improving lives through scientific advancements. They are seeking a detail-oriented, professional, and resourceful Executive Assistant to provide high-level administrative support to senior executives. This is a fantastic opportunity to be part of a dynamic organization shaping the future of healthcare.

Key Responsibilities:

• Executive Support: Manage complex calendars, coordinate meetings, and provide proactive scheduling support to executives.

• Travel Arrangements: Organize domestic and international travel, including flights, accommodations, and itineraries, ensuring seamless transitions.

• Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, maintaining confidentiality and professionalism.

• Meeting Preparation: Prepare agendas, coordinate materials, and ensure all logistical needs are met for meetings and presentations.

• Project Coordination: Support strategic initiatives by tracking progress, managing timelines, and ensuring follow-through on action items.

• Documentation: Draft, edit, and proofread correspondence, presentations, and reports.

• Expense Management: Process expense reports and track budgets for executive activities.

• Office Management: Assist with maintaining office efficiency by ordering supplies, managing vendor relationships, and overseeing administrative tasks.

• Event Coordination: Plan and execute internal and external events, such as board meetings, team offsites, and industry conferences.

  Requirements

• Bachelor’s degree in business administration or a related field preferred.

• 5+ years of experience as an Executive Assistant, ideally in the biotechnology, pharmaceutical, or healthcare industries.

• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools is a plus.

• Excellent written and verbal communication skills.

• Strong problem-solving skills and a proactive, resourceful approach to challenges.

• Discretion and ability to handle sensitive information with integrity.

• Flexible and adaptable to the needs of a dynamic work environment.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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