Easter Seals Jobs

Description

Job Summary:

Our client, a well-respected non-profit organization, is seeking a dedicated and detail-oriented Accounting Specialist to manage accounts payable (AP), accounts receivable (AR), and provide office administrative support. This contract-to-hire position offers an opportunity to contribute to a meaningful mission while developing your skills in accounting and administration.

Key Responsibilities:

Accounts Payable (AP):

• Process vendor invoices, ensuring proper coding to grant-funded or program-specific budgets.

• Reconcile vendor statements and resolve discrepancies in a timely manner.

• Prepare payment batches and assist with the approval process to ensure compliance with organizational policies.

Accounts Receivable (AR):

• Generate and track invoices for donations, grants, and program fees.

• Record incoming payments (checks, ACH, and online donations) and issue receipts as required.

• Reconcile contributions to donor records and maintain accurate tracking for reporting purposes.

• Monitor outstanding balances and follow up on late payments or pledged donations.

Office Administration:

• Serve as the first point of contact for visitors and phone inquiries, ensuring a welcoming environment.

• Manage office supplies and coordinate with vendors to support smooth daily operations.

• Maintain organized records for invoices, receipts, grant documentation, and other critical files.

• Assist in scheduling meetings, preparing agendas, and maintaining calendars for key staff.

Non-Profit Specific Tasks:

• Support grant reporting by providing detailed expense and revenue documentation.

• Ensure compliance with grant requirements and assist with audits related to funding.

• Collaborate with development and program teams to streamline financial workflows.

Month-End and Reporting Support:

• Assist in month-end and year-end close processes, including reconciliations and reporting.

• Prepare financial summaries for leadership and support preparation for board meetings.

  Requirements

Qualifications:

• 2+ years of experience in accounting, bookkeeping, or administrative roles, preferably in a non-profit environment.

• Knowledge of non-profit accounting principles, including fund accounting and grant compliance, is highly desirable.

• Proficiency in accounting software (e.g., QuickBooks Non-Profit, Sage Intacct, or similar) and Microsoft Office Suite.

• Strong organizational skills and the ability to manage multiple priorities.

• Excellent communication and interpersonal skills to work effectively with diverse stakeholders.

• High school diploma required; Associate’s degree in Accounting, Business Administration, or related field preferred.

What’s in It for You:

• Competitive hourly pay with potential for permanent hire.

• Opportunity to contribute to a mission-driven organization and make an impact.

• Exposure to diverse financial processes and opportunities for professional development.

• A collaborative, team-oriented environment that values initiative and innovation.

How to Apply:

If you’re passionate about supporting a mission-driven organization and have strong accounting and administrative skills, we encourage you to apply today by submitting your resume.

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