Job Information
University of Utah Manager, Administrative in Salt Lake City, Utah
Details
Open Date 01/08/2025
Requisition Number PRN40808B
Job Title Manager, Administrative
Working Title Manager, Administrative
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8AM – 5PM
VP Area Academic Affairs
Department 00012 - Honors Program
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $70k - $75k
Close Date 04/08/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Honors College at the University of Utah is seeking an Administrative Manager to provide support of daily administrative operations within the Honors College. Their duties will include managing office workflows as direct support to the Dean and Associate Dean, handling complex scheduling and ensuring smooth coordination of activities across the college. They will also maintain records and develop and implement procedures to improve efficiency. This position acts as a point of contact for both internal and external communication, addressing any issues that arise and ensuring that the organization’s administrative support needs are met effectively.
Responsibilities
Facilitating and handling calendars for complex, high-functioning Dean/Associate Dean positions which involves managing multiple, often conflicting, schedules. This includes scheduling meetings, appointments, and events, while ensuring that priorities are met, and conflicts are resolved efficiently. Handling these calendars often includes coordinating with other departments, stakeholders, or external parties, ensuring that all involved parties are informed, and that time is managed effectively for maximum productivity.
Scheduling and providing meeting minutes for the Honors Policy Board which involves recording key details during meetings, including discussions, decisions, action items, and any follow-up tasks. Compile minutes into a formal document and distribute it to the attendees.
Tracking the faculty appointment process for Career-Line faculty in the Honors College overseeing and managing the stages of retention and promotion. This includes maintaining accurate records of faculty submissions, and ensuring all necessary documentation is complete and up to date. The individual works closely with the Dean/Associate Dean to communicate key deadlines, coordinate the submission of materials, and upload required documents into the appropriate systems. They also ensure that all steps in the retention and promotion process are followed accurately and on schedule.
The individual works directly with the Associate Dean to maintain a database of campus partners, ensuring it is regularly updated with accurate and current information. Responsible for managing and updating content on webpages that are aimed at students, college and department administrators, and thesis mentors. Ensures that information on these webpages is relevant, accessible, and reflects the latest policies, procedures, and resources for all stakeholders involved in the Honors College.
The individual must have the ability to effectively communicate important deadlines and information to relevant stakeholders, including students, staff, faculty, and administrators. This involves ensuring that all parties are aware of critical dates and expectations, while providing clear instructions and updates as needed. Strong communication skills are essential for conveying complex or time-sensitive information in a way that is easily understood and actionable. The role requires a proactive approach to ensuring that everyone involved stays informed and on track to meet deadlines.
The position is responsible for collaborating with the team in the Honors Center to ensure consistent coverage of the office during operating hours.
Providing administrative support for occasional faculty searches including managing the logistics of the search process. This involves coordinating travel arrangements for candidates, including booking transportation, lodging, and meals. The individual is also responsible for scheduling interview rooms, ensuring that all necessary facilities and equipment are available, and coordinating the timing of interviews and meetings.
This position is part of a pilot program for shared services, the primary duties are focused on supporting the Honors Center, additional responsibilities may be assigned from other disciplines within the scope of the job. This is not a complete description of all responsibilities as other duties may be assigned.
Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.
Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Experience in Higher Education strongly preferred.
Ability to anticipate needs, stay organized, and maintain flexibility to accommodate last-minute changes or urgent tasks.
Paying attention to detail, good listening skills, and the ability to summarize discussions concisely.
Strong communication skills verbal and written.
Ability to manage time and tasks efficiently.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
