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Benefits,stability,and a great work-life balance. These are some of the things you can enjoy by working for the Utah Department of Corrections. The Utah Department of Corrections is currently seeking a friendly,motivated,and detail oriented individual to fill its Executive Assistant *position. This position plays an important role in the day-to-day operations at the Utah Department of Corrections (UDC) as it will provide administrative support to UDC Leadership. *Job Description The Executive Assistant reports directly to the Executive Director and other office managers with daily administrative tasks.  The Executive Assistant serves in a close and confidential relationship with the Deputy Directors and may receive assignments from other Agency leaders,senior management staff,legislative and/or Governor's Office. Principle Duties The Executive Assistant will perform a variety of office functions including but not limited to:  Administrative Support:

• Manage the Executive Director's schedule,calendars,and appointments.
• Coordinate travel arrangements,lodging,and conference schedules.
• Track,assign,and monitor tasks and information within the executive office.
• Organize and maintain both electronic and physical files for quick information retrieval.
• Greet and receive visitors,ensuring professionalism and courteous interactions.

Communication:

• Compose clear and concise written and electronic correspondence for UDC.
• Quickly read and comprehend communications.
• Listen,understand,and articulate ideas,directives,and instructions on behalf of UDC.
• Safeguard and maintain the confidentiality of sensitive information.

Advisory Role:

• Assist UDC by gathering and organizing information from within the organization.
• May chair meetings and represent the executives at meetings.
• Coordinate special events,such as Corrections Week and Awards events.

Skills and Qualifications:

• Proven experience in executive support roles.
• Exceptional time management and organizational skills.
• Proficiency in office software and tools.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Event coordination experience is a plus.

The Ideal Candidate

• 2 or more years of professional experience providing administrative support.
• Experience prioritizing questions or issues and delegating them to the correct person.
• The ability to communicate and work with all levels of our organization.
• The ability to maintain confidential information.
• Excellent people skills.
• Self-motivated and willing to learn.

Why You Should Join Our Team The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees,great attitudes,and great teamwork. And besides working with a dedicated team of professionals who are dedicated to ensuring the public's safety,(for benefited positions only) you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance. The Agency The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunit ies for offenders to make lasting changes through accountability,treatment,education,and positive reinforcement within a safe environment. We ensure public safety through offender success. For more information on the Utah Department of Correct ons please click here.