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Division Lead Financial Manager (Assistant Office Director), Correctional Health Services

The Correctional Health Services (CHS) Division at the Department of Health and Human Services in Salt Lake City, Utah is seeking to hire a Lead Division Financial Manager (this position is classified as an Assistant Office Director, DHHS). This position is the lead accountant position within the division. The Assistant Office Director administers high level programs or special projects within an office. Plans, develops, and coordinates services and programs with other offices, divisions, and external agencies. Provides consultation to internal and external groups in their area of expertise. Develops and maintains communication and relationships with these groups. May draft legislation and rules. Supervises professional level employees.

Principal Duties

• Manages the accounting for the Division s expenditures and revenues.
• Develops budgets including fund allocation, revenue collection, budget projection, expenditures, etc.
• Reviews CHS fiscal operations to ensure integrity, accuracy and control of data.
• Supervises subordinate personnel including hiring recommendations, determining workload, delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions to include termination. Staff duties include: billing reconciliations, purchasing, submission of invoices to payables, contract management (processing and monitoring), personnel monitoring, fixed asset reconciliation. 
• Prepares the annual budget request and the subsequent expenditure and revenue budgets for the appropriations
• Develops and manages budget programs and cost control for the Division appropriations.
• Directs and coordinates administrative services for CHS. Participates as a member of the division's management team to guide policy, strategic planning and risks.
• Interprets, clarifies, explains and applies agency policy and procedures, business practices, federal or state laws and regulations, etc.
• Develops criteria for evaluating programs, proposals and/or other pertinent information.
• Works with directors to help them understand the impact of policy changes and other decisions on the budget. Works with external entities such as the Governor's Office of Planning and Budget (GOPB), the Legislative Fiscal Analyst's Office (LFA), provider associations, advisory councils, advocates, legislators, and the media to provide accurate information about the division's budget and expenditures.
• Ensures that accurate expenditure and budget reports are kept at all times and presents status reports on these items to division management and other groups as requested.
• Ensures adequate administrative controls, quality and procedural efficiencies in order to ensure payments made by the division comply with all relevant regulations.
• Participates in establishing direction, goals, and policies. Meets with agency managers and directors to determine needs and challenges.
• Develops and/or interprets fiscal statements and reports.
• Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations.
• Determine how money will be spent to get the work done, and account for these expenditures.

The ideal candidate:

• Develops approaches for implementation of an idea, program or change in operations
• Develops and/or implements new policies/procedures/standards and/or rules/regulations
• Supervises others by assigning/directing work; conducting employee evaluations, staff training and development, taking appropriate disciplinary/corrective actions, making hiring/termination recommendations, etc.
• Has experience with procurement and/or administration of contracts, grants, or similar agreements
• Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• Communicates information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• Provides consultation and/or expert advice or testimony
• Evaluates information against a set of standards
• Uses basic/business math to solve problems
• Understands principles, theories, and practices of budget management and project management
• Reviews and/or edits documents for accuracy and completeness
• Reads, interprets and applies laws, rules, regulations, policies and/or procedures
• Has advanced knowledge of Management Information Systems and their impact on the business operations of orga nizations, knowledge and experience in the State of Utah's budgeting process