Job Information
University of Utah Contract Officer - TRU in Salt Lake City, Utah
Details
Open Date 12/16/2024
Requisition Number PRN40801B
Job Title OCHE Grant/Contract Officer
Working Title Contract Officer - TRU
Job Grade E
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday
VP Area President
Department 01379 - USHE Commissioner
Location Office of the Commissioner - Downtown SLC
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $68,000 - $73,000
Close Date 01/17/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Talent Ready Utah ( TRU ) Contract Officer plays a pivotal role in supporting the administration of TRU initiatives by coordinating and managing key processes throughout the program lifecycle. This position ensures the timely scheduling of initiative information sessions and proposal debriefing meetings while leveraging Salesforce to manage initiatives. Provides support for review committees and Talent Advisory Councils. Additionally, this role tracks report submissions, processes invoices, submits payment requests, and provides responsive communication with awardees and stakeholders. This position will work with the Associate and Assistant Commissioners to perform workforce analysis reports.
Responsibilities
Organizes and schedules initiative information sessions, proposal debriefings, and review committee meetings.
Maintains a comprehensive calendar of program-related activities and deadlines.
Utilizes Salesforce to manage and monitor TRU initiatives and ensure data accuracy.
Tracks submission of required reports and ensures awardees meet deadlines.
Assist in the preparation and publishing of annual reports to ensure legislative and statutory compliance.
Processes invoices and submits payment requests, ensuring compliance with financial guidelines.
Responds promptly to inquiries, requests for information, and support needs from awardees and interested parties.
Provides support and guidance to grant applicants and awardees on program requirements and compliance.
Ensures adherence to financial rules and organizational policies in all program-related activities.
Prepares and presents periodic reports on initiative activities, fund utilization, and program compliance.
Assists in the development of memoranda of understanding (MOUs) with awardees to formalize agreements.
Support the creation and processing of amendments to MOUs as necessary to reflect changes in scope, funding, or timelines.
Facilitates the effective implementation of new and existing programs.
Continuously evaluates program effectiveness and suggests improvements where necessary.
May perform other duties as assigned.
Minimum Qualifications
Bachelor’s degree in a business-related field, statistics, public administration, finance, economics, or a related field, plus two years of related experience or ten years of related experience or equivalency (one year of education can be substituted for one years of related work experience).
Proficiency with Salesforce or similar CRM tools is strongly preferred.
Ability to analyze labor force trends and workforce data.
Experience with grant management, program coordination, or financial tracking is a plus.
Demonstrated ability to perform the essential functions of the job as outlined in the job summary.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
