Job Information
University of Utah Administrative Manager in Salt Lake City, Utah
Details
Open Date 10/22/2024
Requisition Number PRN40166B
Job Title Manager, Administrative
Working Title Administrative Manager
Job Grade E
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday – Friday
VP Area Academic Affairs
Department 02318 - STUDENT SUCCESS HUB
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $52,000 - $55,000
Close Date 01/22/2025
Priority Review Date 11/01/2024
Job Summary
The Student Success Hub focuses on providing proactive academic advising services to undergraduates in the Colleges of Science, Social and Behavioral Sciences, Humanities, and the School of Social and Cultural Transformation. We are seeking an Administrative Program Coordinator to help manage the day-to-day operations and support advising leadership. This position is supervised by the Student Success Hub Director of Advising.
The Student Success Hub is leading the university in proactive advising and student success efforts and we need an operations manager that can move between projects seamlessly and with enthusiasm. The ideal candidate will be proactive, flexible, and dependable. This position will be an essential point-person and administrator for the Hub, responsible for collaborating and communicating effectively with advising leadership, students, and staff. With rapid growth and change comes the opportunity to take initiative on designing systems that are more efficient and help us develop new and exciting ways to help students reach graduation.
This position carries in-person expectations with flexibility for some remote work and a schedule to be determined upon hiring.
Responsibilities
Coordinates day-to day operations of the Student Success Hub
Manage and maintain student appointment scheduling software and communication systems
Assist with proactive advising communication efforts across the Hub
Manage front desk staff, including training and supervision
Coordinate meetings, schedules, and calendars for various Hub advising needs
Maintains or oversees the maintenance of project records, lists or files. Prepares related reports and performs evaluation of project effectiveness
Manage communications with advising teams
Work closely with Student Success Hub leadership on program implementation
Be an active member of the Student Success Hub team
Supervise current Peer Advising Program
Coordinate travel for program staff
Assist with program budgeting and financial activities
Other duties as assigned
Minimum Qualifications
Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.
Master’s degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Experience in Academic Advising, Student Affairs, or Education
1-2 years experience supervising student staff
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
