Job Information
Black & McDonald Limited Administrative Assistant in Salt Lake City, Utah
Black & McDonald's Salt Lake team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
Reporting to the Department Manager, the Administrative Assistant will assist with overall project performance, including work orders, assisting with the management of costs, schedules, qualities, and overall project status, while maintaining excellent relationships with trades, and all employees. This individual will keep the Manager informed of questions, progress, discrepancies in project process, and any other issues which would impact the plan and schedule.
Duties & Responsibilities
Assist the Department and Project Managers to ensure work orders and project billings standards and timelines are met.
Document and route outgoing invoices
Assist administrative team with time entry, payroll, purchase orders, and overall standards are in accordance with company policy and contract specifications.
Assist in developing and implementing quality control programs
Build and maintain customer and supplier/vendor relationships
Prepare progress reports and issue progress schedules to clients
Answering incoming telephone calls
Other duties as assigned
Competency Requirements
Experience in Construction Industry preferred
Strong Organizational skills
Communicates Effectively
Aptitude for Learning
Understanding the importance of Customer Service
Holds Self and Others Accountable
Problem Solving and Innovation
Teamwork and Collaboration
Values and Respects Others
Education & Skill Requirements
Experience with AP/AR and work orders- construction industry preferred
Competency in basic computer skills, including Microsoft Office products including Excel
Knowledge of JDE/Oracle would be an asset but not a requirement
Dispute resolution and negotiation skills