Easter Seals Jobs

AP Specialist

St. Louis, MO (On site)

Job Description

This position supports, assists, and aids the other team members in the Purchasing Department with various administrative and procurement functions. The role involves working closely with suppliers, maintaining positive relationships while negotiating specifications, pricing, and deadlines.

Responsibilities

• Perform ‘3-Way Match’ of Purchase Order, Receiving Paperwork, and Invoice for all received materials (must have)

• Print, save, date stamp, and file all invoices daily

• Obtain receiving paperwork daily in person (St. Louis) and weekly electronically (Olean)

• Ensure the invoice unit price matches the purchase price or is properly reconciled with the buyer

• Track and report inventoried material-invoice discrepancies

• Maintain department KPI spreadsheet and follow up with team members

• Send all non-inventory ‘3-Way Matches’ to the requisitioned via intercompany mail (STL) and via email (OLN) to obtain approval signatures, and submit them to the Finance Department once obtained

• Create all K-type, A-type, and FO-type purchase orders, requesting Single-Source or Competitive Bid Form when appropriate

• Control the distribution of Purchase Order Numbers to departments that order independently (IT, EH&S, Maintenance, and Engineering)

Essential Skills

• MUST HAVE 3 WAY MATCHING EXPERIENCE

• Minimum Associate’s Degree or equivalent work experience of at least 1 year, preferably in an office environment

• Experience in purchasing or accounting involving invoicing/reconciliation

• Knowledge of SAP System (highly preferred)

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.