Job Information
California Dental Association Temporary Executive Assistant in Sacramento, California
Job Purpose
The Executive Assistant is responsible for providing administrative support to the Chief Legal Officer and legal department. Specific duties include, but are not limited to:
Essential competencies:
Critical thinking skills (Problem solving)
Relationship skills (Service)
Communication skills (Approachability)
Essential Functions – must be able to perform with or without a reasonable accommodation
Provides administrative support to the Chief Legal Officer and Legal department, to include but not limited to: composing letters and correspondence; establishing and maintaining calendars, scheduling appointments and meetings, and preparing and organizing materials needed for each meeting; answering telephones and screening calls; arranging travel when necessary; completing expense reimbursement forms; and collecting and distributing mail.
Ensures correspondence, and any governance meeting materials are coherent, effective, grammatically correct and professional.
Composes and prepares confidential correspondence reports and other complex documents.
Support review process for all contracts.
Monitor disciplinary actions taken by the Dental Board of California, record member and non-member discipline, and work with senior corporate counsel to initiate ethics proceedings, as warranted, and prepare reports for the CDA Board of Directors.
Maintain all Legal and Judicial Council case files. Purge files in accordance with CDA’s document retention policy.
Assist with maintenance of Ethics Handbook and Hearing Manual.
Assist with activities of the Special Investigations Unit (anti-fraud) for TDIC, including new hire orientation, ISO monitoring and reports, SIU referral follow-up activities.
Assist with corporate governance/regulatory filings, as needed, including confidential biographical affidavits for TDIC.
Collects receipts and accounting codes to complete monthly credit card reconciliation.
Maintain legal library.
Other duties as assigned.
Required Education, Licenses & Experience
High school diploma or GED
Minimum of three years administrative assistant or secretarial experience; or equivalent combination of education and experience.
Maintain strict confidentiality to maintain attorney-client privilege.
Strong organizational skills.
Ability to take initiative and anticipate department needs.
Proofread complex documents.
Effectively present information and respond to questions.
Excellent interpersonal, verbal and written communication skills.
Must demonstrate diplomacy and tact while interacting with all levels within and outside of the organization.
Exercise good judgment and professionalism, utilizing analytical skills to solve problems.
Computer skills, including the ability to operate Windows/Microsoft Office, Power Point, and Excel.
Preferred Education, Licenses & Experience
Dental/health related agency, company or non-profit.
Notary Public license
Working Conditions Occasionally (1-33%) Frequently (34-66%) Constantly (67-100%)
Constantly sitting, standing, bending
Occasional overnight travel
Salary Range: $55,700 - $69,600
We Are CDA
Over our 150-year history, the California Dental Association (CDA) has become a leader in oral health throughout California and the country. Today, we continue to support our community of over 27,000 dentists through our family of companies, which include The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation. At CDA, we value individual talents, encouraging a diverse, collaborative, and innovative work environment fueled by new ideas. As our organization continues to grow, we invite you to be a part of what’s next.
CDA is an equal opportunity employer and is committed to the principle of equal employment opportunity for all employees and providing a safe work environment. CDA does not tolerate discrimination or harassment and all employment decisions are based on job requirements and individual qualifications, without regard to race, color, religion, national origin, age, gender, gender identity or expression, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran or military status. If you have a disability or special need that requires accommodation, please contact us at humanresources@cda.org.
CDA and its related companies have adopted a mandatory vaccine policy to be physically present in any organization office or attend any organization or job related meeting or event in person. Upon hire, candidates will be required to submit proof of vaccination or request an exemption from the policy due to a qualified medical condition or sincerely held religious belief.
To see our privacy policy, go to www.cda.org/Home/About/Careers-at-CDA/Apply
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