Job Information
Swanson Group Administrative Assistant in Roseburg, Oregon
Administrative Assistant
Roseburg , OR
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Posted 1 day ago
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Job Description
Swanson Group - Roseburg
Administrative Assistant
Department: Administration / Accounting
Hours per shift: 9 hour shift, with two 10-minute breaks and a 1-hour lunch, overtime may include some nights, weekends, or holidays, as Business needs dictate
Wage: DOE, Salary non-exempt
Additional: Medical, Dental, and Vision Benefits with low monthly premiums, 401K with match, HSA with match, and On Demand Pay.
Position Purpose: The Administrative Assistant’s main duties will include but are not limited to reception, production, quality & downtime reporting, CMMS, and backup to all other administrative positions in AR, AP, payroll and accounting.
Essential Functions*
These duties are designated as ADA Essential Functions and must be performed in this job .
Practice excellent communication and customer service skills.
Provide general office support including answering phones and assisting guests at the front desk.
Enter and process production, quality and downtime reports for Roseburg mill.
Enter ticket and payment data for by-products, verify accuracy.
Support mill and office departments with their administrative needs.
Responsible for general upkeep on all databases and reports pertaining to this department.
Responsible for PID creation for the Roseburg location and backup PID creation for other locations.
Maintain company-wide action plan logs.
Cross train to back up other office personnel. Tasks may include credit, cash, AP or other general office tasks.
Non-Essential Functions*
These duties are secondary in nature and are not classified as ADA essential.
Perform other duties as assigned by Supervisor, Corporate Controller and CFO
Working Environment: (1) Inside 95% of time, average temperature 70 degrees F.
Personal Protective Equipment Required: None. Work Environment: Inside 95% of the time. Personnel Protective Equipment required: None, unless in mill environment will follow PPE policies. Physical demands: Worker will sit for long periods of time, lift up to 30 lbs. on rare occasion. Mental demands: Must be able to juggle multiple projects, meet deadlines and exercise independent judgment.
Skills: Will generally work independently with limited supervision. Must be self-directed in identifying and efficiently completing each task. Will coordinate and collaborate with varying levels of the organization.
Associates degree preferred or equivalent work experience.
Strong Excel & database knowledge required and MS Word & M3/SSRS reporting are preferable.
Must pass basic office skills pre-employment test.
Must possess excellent data entry, 10-key and computer skills.
Work accuracy, attention to detail, ability to multi-task and ability to meet strict deadlines are required.
Must be able to work at fast pace with frequent interruptions while maintaining accuracy.
Must be able to troubleshoot.
Must possess strong communication skills.
Must possess a customer service and can-do attitude.
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law.
