Easter Seals Jobs

JOB STATUS: Full Time 37.5 hours per week, Non-exempt, Confidential, On site REPORTS TO: Library Director and works under occasional direction of Treasurer SUPERVISORY RESPONSIBILITIES: May supervise or direct confidential volunteers, interns, or program workers

EXECUTIVE DISCRETION: As part of library administration, uses discretion to direct work of others and answer administrative questions; guides administrative functions such as finance and HR policy, procedures, hiring, retention, and termination by evaluating, troubleshooting, and making suggestions and by drafting original relevant documents.

BENEFITS: In addition to statutory benefits, PTO (Vacation, sick, holidays, personal); NYS Retirement; flexible scheduling; wifi hotspot; insurance (Medical @ 50% contribution, dental, vision); Long-term disability paid by employer; EAP; continuing education opportunities

QUALIFICATIONS Degree in accounting or other non-profit, business, or financial discipline; may substitute equivalent work experience Valid NYS drivers license Fluent in English (read, write, and understand spoken) Fluency in additional language(s) welcome but not required

General Statement of Essential Functions This position is responsible for the librarys financial recordkeeping including, but not limited to payroll, donations, grants, gifts, bequests, accounts payable, accounts receivable, credit card use and acceptance reconciliation, checking account reconciliation, ticket sales, vending, and petty cash. This position is also responsible for HR administration including, but not limited to, onboarding paperwork and benefits administration as well as general office management.

Financial(40%) Payroll: Responsible for all functions of payroll (e.g. hours worked, salaries, PTO, data changes, deductions as well as preparing all related reporting for NYS, US Dept of Labor, NYS Retirement, Income tax, etc.

Human Resources (35%) Attends meetings and assists with updating and drafting policies Maintains personnel files in accordance with applicable laws and regulations while adhering to retention schedule Maintains records for program workers and interns Drafts job offer and termination letters Checks applicant references Administers all benefits including all reporting requirements and vendor communications

Administrative Duties (15%) Drafts letters, creates forms and spreadsheets Maintains files, answers telephone, sorts mail Communicates with local, state, and federal governments, agencies, and departments Maintains inventories of various collections and office supplies as needed Orders office supplies and assures best price and quality possible with a focus on purchasing from local vendors Proofreads, edits, collates and delivers reports and applications as needed (e.g. financial, grant, program) Coordinates events and assists with other administrative and operations activities as needed

Board Activities Management (10%) Assures compliance with Open Meetings Law and other applicable laws, regulations, and standards relating to Board activities Prepares and distributes materials for Board meetings Drafts meeting minutes for Board Secretarys signature Coordinates meetings Communicates with and fields questions from Board members

Knowledge, Skills & Abilities Prior general knowledge of GAAP preferred Knowledge of non-profit operations Proficient with Word, Excel, Google Workspace, email Ability to use fax, photocopier, scan to email, and typewriter Must be accurate, organized, neat, and detail-oriented Ability to work well with others and independently Exhibits excellent telephone etiquette Thrives in a busy office environment and an environment of high library patron expectations Identifies process improvement opportunities and implements them