Job Information
The Brattle Group Senior Administrator in Rome, Italy
THE POSITION
The Brattle Group, a privately held, global economics consulting firm, is looking for a Senior Administrator to join the Business Support Services (BSS) team in our Rome office. This position is primarily responsible for project coordination and administrative support of Principals in the assigned Management Group in a fast-paced, client-focused environment. As a Senior Administrator you will be accountable for assisting the Principals by facilitating their various day-to-day administrative responsibilities as well as providing a wide range of support to their projects, their teams, and practice area. The position has additional office/facility-related responsibilities as detailed below.
This position takes day-to-day direction from the Principals and reports to the Director of Administration & Facilities. The Senior Administrator is a member of the Business Support Services team, provides back-up support as needed, as well as general administrative support.
Some of the day-to-day responsibilities of this role include:
Initiate and/or coordinate project start forms, conflict checks, engagement letters and proposals with Principals
Manage monthly invoicing and project budgets with Project Managers and/or Associates assigned to cases
Manage all project files from inception including, but not limited to, contracts and confidentiality agreements and ensure they are signed by all appropriate parties
Document production including proposals, errata, subpoenas, affidavits, and testimony. Also provide editing and proofreading support as requested
Support Principal’s by managing calendars and scheduling, expense reports, travel arrangements, and contacts
Coordinate, prepare agendas, create PowerPoint slides, and attend meetings; provide catering and meeting set-up as needed; document and distribute action items from practice area meetings to attendees and any necessary follow-up
Work cross functionally with other offices and departments such as Accounting, Legal, and Marketing to ensure all project or corporate obligations are met both individually and for principals
Manage client contract portals
Tenders / RFPs
Work with local accountants
Performance guarantee (from bank)
Certificates
Assist with BSS initiatives and provide back-up support to other BSS team members in their absence and/or when their workload necessitates support as needed, including providing assistance with office/facility-related tasks
THE CANDIDATE
The position requires demonstrated organizational, time management and communication skills, as well as the ability to prioritize and execute numerous projects and deliverables. The ideal candidate will be a self-directed individual who thrives in a dynamic environment that also provides autonomy and accountability.
Other requirements include:
Bachelor’s Degree preferred; will consider experience in lieu of degree
Requires a minimum of five (5) years executive/senior-level administrative experience, preferably in a professional services field and team environments
Project coordination or management experience desired
Advanced knowledge of Microsoft Word, PowerPoint, and Outlook required, solid understanding of MS Excel expected
Database and budget tracking experience expected
Familiarity with CRM database software is preferred
Ability to thrive in fast-paced office environment handling multiple tasks and demands concurrently
Must be able to work independently and exercise appropriate judgment as necessary and elevating as required
Strong professional communication skills, both written and oral in English and Italian required
Acute attention to detail skills and the ability to produce visually appealing error-free work required
Evening/weekend work may be expected/required
Occasional travel
THE EMPLOYER
The Brattle Group answers complex economic, finance, and regulatory questions for corporations, law firms, and governments around the world. We are distinguished by the clarity of our insights and the credibility of our experts, which include leading international academics and industry specialists. Brattle has 500 talented professionals across North America, Europe, and Asia-Pacific. For more information, please visit brattle.com.
EQUAL OPPORTUNITY
The Brattle Group is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, citizenship status, national origin, ancestry, sex, gender identity and expression, age, height, weight, domestic partner status, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), genetic information, sexual orientation, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), marital status, veteran status, political affiliation, drug or alcohol abuse or alcoholism, or any other characteristic protected under applicable law.
We encourage all applicants to click here (https://www.brattle.com/equal-opportunity-employer-statement/) to review our full Equal Employer Opportunity Statement and here (https://www.brattle.com/about/diversity-equity-inclusion/) for more information on our commitment to promoting equity and inclusion across all identities and experiences.
