Easter Seals Jobs

Program Coordinator – NIH/NCATS

Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a Program Coordinator with the National Center for Advancing Translational Sciences within the National Institutes of Health in Rockville, MD (remote work eligible).

This is a long-term contract position which offers:

• Competitive compensation and comprehensive benefit package

• Optional health, vision, and dental plan

• Paid leave (min 120 hours; prorated for part-time position) as well as 11 paid federal holidays and 401K plan.

• Access to NIH’s unparalleled resources and niche scientific initiatives.

• Learn more about what Kelly can do for you at https://government.kellyservices.us/

TASKS. The contractor shall:

• Provides support for various procurement and administrative tasks.

• Provides support for procurements, entering requests into the POTS system for conference registrations, supplies, equipment, and other acquisitions as needed.

• Provides calendar management is through Microsoft Outlook, Microsoft Teams, Zoom and other platforms. Meetings include a broad range of stakeholders at all levels within the organization and with external stakeholders from academia, the private sector, and other federal agencies.

• Acts as point of contact with management and administrative, budget and property management staff.

• Prepare complex HR IRTA and Visiting Fellow appointment and renewal packages within the Branch. This includes packages for US Citizens and for foreign nationals who are here under a wide variety of visas.

• Provides guidance to staff on Federal guidelines and procedures.

• Serve as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions.

• Develops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions

• Coordinate travel ranging from simple domestic trips to complex international sponsored travel. If a member of the staff has not been preapproved for the travel, the individual seeks budget approval before making travel arrangements

• Works with members of the Branch to orchestrate travel arrangements for 50-75 travels annually

• Point of Contact for completing HR IRTA and VF appointment and renewal packages for trainees within the Branch.

• This includes packages for US Citizens and for foreign nationals who are here under a wide variety of visas

• Responsible Onboarding and Off boarding actions for the Branch's staff and other programs in DPI, NCATS

• Coordinates with management on special projects.

• Coordinates with NCATS DPI Leadership the management of special projects to streamline administrative processes including updating procedure checklists, managing the annual travel budget planning process and other special projects as needed

• Researchers and proposes new administrative procedures.

• Provide guidance to the DPI's Program Support Staff regarding Federal guidelines and procedures, particularly for travel, HR, and acquisitions

• Provide guidance on organizational and time management skills to other junior program support staff that enable critical tasks to be completed on time or ahead of schedule

• Coordinate meetings, workshops and courses for staff; schedule conference rooms.

• Provides support for procurements, entering requests into the POTS system for conference registrations, supplies, equipment, and other acquisitions as needed

• Provide support with timekeeping duties.

• Track, record and route manuscripts.

• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

• Maintain branch file systems for correspondence and projects.

• Note commitments made by executive level during meetings and arrange for staff implementation.

• Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.

• Read outgoing correspondence for executive level’s approval and alert writers to any conflict with the file or departure from policies or executive level’s viewpoints; make recommendations to resolve problems that arise.

• In the executive level’s absence ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.

• Summarize the content of incoming materials, specially gathered information or meetings; coordinate the new information with background office sources; draw attention to important parts or conflicts.

• Compose correspondence requiring some understanding of technical matters within the program.

• Set up and format spreadsheets to analyze information.

• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520),official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.

• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.

• Coordinate the printing and conversion of paper documents to electronic files.

• Develop, maintain and utilize various administrative databases.

• Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs.

• Format and submit summary reports and financials

• Update/maintain calendars and shared calendars for multiple staff members.

• Performs administrative tasks such as complex scheduling for the Branch Director and the rest of the Branch’s leadership team

• Manages scheduling across international organizations in a broad range of time zones

• Serves as the point of contact for the Branch, working with the senior leadership of the Branch and NCATS Intramural programs, as well as the administrative team at all levels of the organization to execute travel and human resources (HR) packages

• Works with members of the Branch to orchestrate travel arrangements for 50-75 travels annually

• Creates efficiencies and provides excellent customer service by researching and proposing new administrative procedures. For example, refining procedure checklists, creating more efficient workflows, and identifying and removing roadblocks that slow completion of essential tasks.

• The individual is proficient with MS Office products including Word, Excel, PowerPoint, Teams, and other MS apps

• Coordinate travel ranging from simple domestic trips to complex international sponsored travel. If a member of the staff has not been preapproved for the travel, the individual seeks budget approval before making travel arrangements

REQUIREMENTS. The contractor must have:

• Bachelor’s degree in General Business or a related discipline

• Minimum of six (6) years of related experience.

• Previous experience working with the NIH.

• Strong communications skills, both oral and written

• Strong demonstrated experiences of the following: Human Resources Packages, Time management and organizational skills, Meeting coordination, Travel planning, Expense reconciliation, project management/planning, timekeeping, fellowship programmanagement, Meeting minutes/summary reports, Executive level support

PLEASE APPLY ONLINE.

When you apply, please know a Kelly Government Solutions Recruiter will review your resume and will contact you directly, if your skills and experience match the requirements of this position; a full job description can be made available at that time.

Due to the high volume of inquiries, we regret that we cannot accept phone calls. Even if you aren’t contacted for this position, you are still part of our talent network. All Kelly recruiters have access to your profile, which expands your opportunities even further.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, short-term disability, and a transportation spending account.

Visit https://www.mykelly.us/us-mykelly/perks/ for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly ® Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world’s most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It’s just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.