Easter Seals Jobs

Position Objective: Provide services as an Operations Coordinator in support of the overall functions of National Cancer Institute (NCI) within the National Institutes of Health (NIH). A professional and proactive member of our team who will manage with the Division Director's email and calendar, draft documents and emails, organize files, and support the staff in the Office of the Director.

Duties and Responsibilities:

• Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.

• Ensure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment/appointment of professional, technical, and support staff, renewal/extension of appointments, reassignments, pay increases/adjustments, separation/termination, etc.

• Prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages.

• Manages the calendar of the Director and informs of any potential problem areas requiring Director’s attention. This includes proactively adjusting meeting conflicts managing his time, scheduling conference rooms if needed, coordinating logistical arrangements, including room and audiovisual reservations, Teams/WebEx, and other remote connection arrangements. Independently identify potential conflicts and solutions in a timely manner. 1

• Manages the email of the Director and triages correspondences to the Associate Directors as needed. This includes writing emails and coordinating response on behalf of the Director. 2

• Proactively engages and creates draft documents and emails for the Director. This includes understanding and identifying appropriate level details and who and when to share information to ensure activities within the office occur in a smooth and efficient manner. 3

• Ensures that all necessary documentation is prepared and that signatures, approvals, clearances are obtained. Organizes files regularly such as updating the CV for the Director, shares/uploads files as needed, and understands where files are to be able to respond to Director’s inquires in real time. 4

• Performs administrative and coordination tasks in support of multiple senior staff members and others in the Office of the Director.

• Works independently with limited supervision to successfully plan, organize, and implement support activities. 5

• Serve as liaison between Director and divisional staff; communicate policies, protocols, regulations, guidelines and general

• information.

• Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.

• Maintain contacts database; update/maintain calendars and shared calendars for multiple staff members.

• Enter requests for office supplies using POTS.

• Provide direct administrative, procedural and informational resource support; work with staff to coordinate program workflow.

• Assist with maintenance of SharePoint sites and shared electronic document/data libraries, including development and monitoring of content and ensuring that documents and/or data posted to the sites are accurate and filed appropriately.

  Basic Qualifications:

• High School Degree

• Skilled in SharePoint, WebEx, Zoom, Teams, MS Office

• Experience in project management, website content management, meeting minutes/summary reports, executive level support

• Meeting coordination, outreach activities, travel planning, calendaring, scheduling

  Minimum Qualifications:

• Ability to multi-task and pay close attention to detail.

• Strong communication skills, both oral and written.

  *This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

  GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

  This position is contingent upon contract award.

Requisition ID: 7136