Easter Seals Jobs

Job Description

Insight Global is looking for an HR Administrative Assistant to help out client with HR, HRIS, Accounting, Office Management, Scheduling, and administrative duties. The position requires someone that can come onsite to the office in Rockville, MD once or twice a week to do in person duties like cleaning, filing, picking up mail, etc. The remainder of the job can be done remotely. We would like to have someone sharp, professional, eager to learn and be trained. The position will be a 6 month contract to permanent job.

Primary Responsibilities:

Office Responsibilities:

Manage office by ordering supplies, snacks, keeping conference room presentable and watering plants.

Serve as a Receptionist and office coordinator for headquarters location related tasks such as processing FedEx shipments, booking conference rooms for interviews, meetings and as needed by executive team, coordinating staff meetings and in-house office events and answering office phone and video doorbell.

Human Resources Responsibilities:

Update and consistently maintain Applicant Flow Log on an ongoing basis. Maintain AAP data for applicants, new hires, etc. as they occur.

Process insurance enrollments and terminations through Employee Navigator and assist with Benefits administration.

Process employee STD and FMLA paperwork and assist employees during process.

Facilitate quarterly 401(k) enrollments by sending out notices to all staff and processing appropriate tasks and paperwork.

Process E-Verify and MD new hire entries within three days of each new hire.

File HR, personnel, and medical documents on a weekly basis.

Update company organizational charts.

Process Employment Verification requests.

Assist with the administration and equipment retrieval of exiting employees and scheduling of exit interviews.

Process Invoices and Prepare Invoice Headers for all HR and some Executive Invoices.

Create and update company forms.

Accounting Responsibilities:

Manage employee data in Deltek including entry of new employees and updating of current employees as needed.

Responsible for timesheet reconciliation of all temporary personnel.

Reconcile credit cards for HR Department and CEO.

Other Responsibilities:

Manage the calendar of the Managing Principal of HR, CEO and Division Director.

Assist with quarterly board meetings.

Support Synergy Gives Back initiatives.

Assist with duties in the support of the Managing Principal of HR, President/CEO, and Division Director as necessary.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

High School Degree required, Bachelors Degree Preferred; able to substitute years of experience for degree.

Strong written communication skills required, with experience communicating with both colleagues and clients.

Ability to maintain a high level of confidentiality and discretion.

Strong attention to detail, ability to prioritize and multi-task, and follow-up skills are required.

Excellent interpersonal communication and time management and organizational skills are required.

Flexible and service-oriented attitude required.

Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, required. HRIS Experience preferred

HR or Admin work history

Experience working with Executive level employees

Experience scheduling meetings in Outlook

Experience with Invoicing null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.