Job Information
Illinois Employer Senior Administrative Assistant in Rockford, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12264056
Position Title: Senior Administrative Assistant\ Company Overview:
Calcasieu Parish Public Library is a vibrant and innovative organization committed to providing excellent library services to our community. We strive to support and enhance the educational, recreational, and cultural needs of our diverse population through access to information, materials, and programs. Our library values customer service, collaboration, and continuous learning.
Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Senior Administrative Assistant. In this role, you will provide administrative support to the Library Director and other senior leadership members to ensure the efficient and effective operation of the library. Your exceptional communication and problem-solving skills will be utilized to support the daily operations of the library and assist in achieving the library\'s goals and objectives.
Key Responsibilities:
- Manage the Library Director\'s schedule, including coordinating meetings, appointments, and travel arrangements
- Prepare and maintain confidential reports, agendas, and minutes for internal and external meetings
- Serve as a liaison between the Library Director and library staff, community partners, and other stakeholders, maintaining a professional and courteous demeanor at all times
- Maintain and update library policies and procedures, ensuring they are in alignment with local and state regulations
- Oversee and coordinate special events and programs, such as author visits, fundraisers, and cultural events
- Assist with the development and management of the library budget, tracking expenses and preparing financial reports as needed
- Facilitate communication with library staff, including distributing announcements, organizing staff meetings, and managing staff schedules and time off requests
- Perform general office duties, such as answering phone calls, responding to emails, filing, and maintaining office supplies
- Train and supervise junior administrative staff, providing guidance and support as needed
Qualifications:
- Bachelor\'s degree in Business Administration, Public Administration, or related field preferred
- Minimum of 3-5 years of experience in an administrative role, preferably in a library or similar setting
- Strong organizational and time-management skills with the ability to prioritize and complete tasks in a timely manner
- Excellent written and verbal communication skills, with the ability to communicate effectively with individuals at all levels
- Proficient in Microsoft Office Suite and other office technologies
- Experience with budget management and financial reporting
- Ability to maintain high levels of confidentiality and handle sensitive information with discretion
- Strong problem-solving skills and the ability to work independently and as part of a team
- Commitment to providing excellent customer service and fostering positive relationships with internal and external stakeholders
We Offer:
- Competitive salary and comprehensive benefits package, including health insurance, retirement plan, and paid time off
- Opportunities for professional development and growth within a dynamic and supportive work environment
- The chance to make a positive impact in the community through access to information and resources
- A diverse and inclusive workplace that values and respects all individuals
If you are a motivated, organized, and customer-service focused individual looking to join a dynamic and innovative organization, we encourage you to apply for the Senior Administrative Assistant position at Calcasieu Parish Public Library.
