Job Information
Rochester Institute of Technology Senior Staff Assistant in Rochester, New York
9110BR
Position Title:
Senior Staff Assistant
Organization:
CLA-Dean's Office
Job Responsibilities:
Graduate Program Administrative Support
Processes graduate applications. Liaises with International Student Services to ensure all students are in status and making satisfactory progress towards their degree.
Composes and sends correspondences (e.g., graduate orientation cover letter, continuation of thesis fee waiver request).
Assists with orientation preparation and presentation to incoming graduate students; composes and distributes orientation information letters.
Provides information to potential, incoming, and current graduate students, including orientation information, course offerings, program and Institute policies, and registration and matriculation procedures. Provides registration assistance.
Completes and submits Student Employment graduate assistant hire paperwork in compliance with RIT/CoLA policies and procedures. Serves as Kronos supervisor for graduate assistants.
Serves as point of contact for all paperwork related to graduate student records. Creates, maintains, prepares and archives graduate student records; monitors and tracks academic progress; creates and maintains related databases.
Tracks graduate scholarships and submits renewals to Office of Scholarships and Financial Aid; monitors graduate assistant payments/offers.
Thesis Program Facilitation
Supports the oral thesis presentation process. Receives forms, reserves rooms, makes arrangements, and electronically distributes materials.
Supports the thesis submission process. Reviews thesis for style formatting compliance, ensures revisions are made, and tracks completion of document.
Event Support for graduate programs
Works closely with Deans Office and Events Director/faculty point-persons for events/offices across the Institute to help coordinate arrangement for grad related events and activities. Works collaboratively both within and across departments and external speakers and vendors on event logistics (room reservations, catering orders, parking permits, travel arrangements, material preparation, etc.).
Supports grad student organizations. Reserves rooms, orders food, photographs events, collects money, etc.
Grant Support
Serves as financial assistant to the Operations manager for faculty grant funding, including the oversight of budget and record-keeping.
Oversees the hiring of grant student workers.
Processes expense/travel reimbursements on behalf of grantees.
Oversees budget and maintains accurate and complete records.
Supervises externally funded student workers.
FLSA Category:
Non-exempt
Requisition Number:
9110BR
College/Division:
College of Liberal Arts
Required Application Documents:
Cover Letter, Curriculum Vitae or Resume, List of References
Employment Category:
Fulltime
Additional Details:
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Required Minimum Education Level:
Associates or Equivalent Experience
How To Apply:
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :
114H
Required Qualifications:
Education/Experience:
Associate’s degree or equivalent experience
Two years of administrative, office, programmatic experience.
A combination of education and experience may be considered.
What do we believe at RIT?:
Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.
As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).
Work Location:
Hybrid — Remote/On-campus
Job Summary:
Reporting to the Operations Manager, the Senior Staff Assistant is responsible for providing comprehensive administrative support for the College of Liberal Arts graduate degree program directors, faculty, and students, and support to select faculty for external grant funding and study abroad related expenses and research needs.
Hourly/Salary Minimum:
16
Hourly/Salary Maximum:
25
