Job Information
Regional Transit Service Occupational Health Specialist in Rochester, New York
Occupational Health Specialist
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Location: Rochester, NY
Posted: 08/23/2024
Location Name: RTS Monroe
Wage Max: 25.00 Hourly
Wage Min: 21.63 Hourly
Position Type: Full Time
Shift: Monday-Friday
JOB SUMMARY:
The Occupational Health Specialist supports the daily management and compliance of employee health services. This role involves coordinating drug and alcohol screening processes in alignment with the organization's Drug & Alcohol program. The specialist is also responsible for scheduling appointments, and ensuring the timely collection and maintenance of 19A documentation from employees as required by the NYS 19-A Vehicle and Traffic Law and RGRTA policy. This position collaborates closely with contracted occupational health service providers to ensure smooth and compliant operations for the Authority.
HOURLY RATE: $21.63/hr. - $25.00/hr. (depending on experience)
BENEFITS INCLUDE:
Staying Healthy: Medical, Dental, and Vision (Dental & Vision insurance are currently free), Flexible Spending Account (FSA)
Feeling Secure: Disability Insurance, Pension Plan, NY State Deferred Compensation Plan, Basic Life and Accidental Death & Dismemberment (AD&D) insurance, Group Specified Disease Insurance and Hospital Insurance
Work-Life Balance: Paid Time Off (PTO: 17 days upon hire; accrue additional time after 1 year), Employee Assistance Program, Paid Holidays, Verizon Wireless Discount, On-site Fitness Center open 24/7, Employee Wellness Program, Culture & Inclusion Council, Public Service Loan Forgiveness (PSLF), BJ's Wholesale Club Discount, and more!
Click here to view current medical plan rates! (https://drive.google.com/file/d/1jOCleacz4ktSCqn0LyrkP-FBzNMwhWYh/view?usp=sharing)
ESSENTIAL FUNCTIONS:
Compliance Management:
• Ensure adherence to the RGRTA Drug & Alcohol Policy and other regulatory requirements.
• Administer random and follow-up drug and alcohol testing as mandated by RTS Drug and Alcohol policy and DOT/FTA regulations, including necessary travel to regional locations.
• Maintain and update training certifications and records for the Drug and Alcohol Program, covering both internal and external (contracted) staff.
Medical Services Coordination:
• Schedule and coordinate medical services for employees in safety-sensitive positions, including return-to-work physicals and 19A examinations, in collaboration with contracted occupational health providers.
• Collect, verify, and manage 19A documentation, HIPAA release forms, and employee medical records as required by the 19A Medical Examiner, RGRTA policy, and 19A regulations.
• Organize and maintain all 19-A files, ensuring accuracy and compliance with deadlines.
• Communicate with required departments and/or supervisors the change of status of a safety-sensitive employee, including the removal and returned to service status.
Employee Support:
• Collaborate with the Leave Administrator to secure and process FMLA, Disability, and Workers' Compensation information and claims.
• Provide guidance and support to employees and supervisors regarding FMLA, NYS Disability, other leaves of absence, and health and safety compliance matters.
Administrative Duties:
• Perform general office duties, including answering phones, filing, and managing supply inventory.
• Enter and maintain data from drug and alcohol test results for Management Information System (MIS) reporting.
• Uphold the highest level of confidentiality in handling sensitive employee health information.
ADDITIONAL RESPONSIBILITIES:
• Other duties as assigned.
EDUCATION & EXPERIENCE:
•Associates degree preferred in Business Administration, Human Resources, Medical field or related field, and at least 5 years of experience working in a medical or administrative office.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines.
• Strong interpersonal and communication skills, with the ability to work effectively with employees at all levels of the organization.
• Minimum of a valid D Driver's License required to travel regionally as required. (No overnight travel required.)
• Drug Collection and Breath Alcohol Technician certification is highly preferred.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above.
KNOWLEDGE, SKILLS & ABILITIES:
• Professional verbal and written communication skills.
• Ability to create and manage reports and company correspondence.
• Understanding and knowledge of 49 CFR Part 40 and Part 655, and Article 19-A preferred.
• Ability to maintain a high level of confidentiality and act with discretion.
• Ability to manage multiple calendars, including own schedule while factoring in varying tasks that need to be completed.
• Ability to make sound decisions in time-sensitive situations.
• Must have strong computer skills, including proficient knowledge of MS Outlook, MS Word, MS Excel, and RGRTA-specific software programs.
• Superior customer service skills: strong interpersonal skills and ability to communicate with all employees and supervisors in a professional and tactful manner.
• Excellent time management and prioritization skills with the ability to multitask and manage multiple tasks under pressure.
• Strong organizational skills and attention to detail.
• Ability to work independently and within a team.
• Self-motivated; self-directed; ability to work with minimal supervision.
WORK LOCATION:
• 1372 E. Main St. will be the primary work location.
• Occasional travel to the surrounding counties will be required to conduct drug and alcohol testing.
•This position isnoteligible to participate in hybrid work given the employee facing requirements.
PHYSICAL DEMANDS & WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit while using hands to finger, handle, or feel objects, tools, or controls. The employee is frequently required to talk, hear, see, and use a computer. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is frequently required to stand, walk, reach with hands and arms, and stoop, kneel or crouch.
The employee must regularly lift, carry, push, and/or pull up to 40 pounds. The noise level in the work environment is usually moderate.
ADDITIONAL INFORMATION:
Rochester Genesee Regional Transportation Authority (RGRTA) is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. RGRTA will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.
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