Easter Seals Jobs

Description We are offering a long-term contract employment opportunity for an Executive Secretary and Administrative Assistant in our Rochester, New York office. This role revolves around providing high-level administrative support in a fast-paced office environment, handling information requests, and performing various clerical functions.

Responsibilities:

• Prepare and handle correspondence with stakeholders

• Schedule and manage meetings for team members

• Act as immediate supervisor's representative in routine contacts with other executives

• Screen incoming correspondence, delegate to appropriate staff, and ensure timely responses

• Format documents in Word and Excel

• Handle incoming and outgoing mail, including scanning, photocopying, and emailing documents

• Support an internal Personnel Database in Access while maintaining strict confidentiality

• Troubleshoot multiple issues for staff, including IT-related problems

• Prepare reports and handle information requests

• Provide administrative support to team members, including data entry and customer service tasks. Requirements • Must possess excellent customer service skills.

• Strong communication abilities are essential.

• Proficiency in data entry is required.

• Familiarity with office functions and administration is necessary.

• Must be proficient in Microsoft Excel and Microsoft Word.

• Experience with databases is essential.

• Knowledge of 'About Time' software is desirable.

• Pricing experience would be advantageous.

• Familiarity with hiring processes is beneficial.

• Scanning skills are required.

• Experience dealing with vendors is valued.

• Ability to troubleshoot problems is necessary.

• Must be adept at handling correspondence.

• Skills in performing clerical duties are essential.

• Experience with financial notes is desirable.

• Knowledge of consumer electronics is a plus.

• Must respect confidentiality and handle sensitive information with discretion.

• Experience with C-Suite executives is beneficial.

• Proficiency in Microsoft Office Suites is required.

• Experience with closing procedures is advantageous.

• Skills in distributing faxes are required.

• Ability to prepare reports is necessary.

• Experience in office administration is essential.

• Must be able to schedule meetings efficiently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .