Job Information
West Irondequoit CSD DISTRICT REGISTRAR Full Time (12-Month) Office Clerk III in Rochester, New York
DISTRICT REGISTRAR Full Time (12-Month) Office Clerk III JobID: 1413
Position Type:
Secretarial/Clerical/ Registrar
Date Posted:
10/28/2024
Location:
District Office
Date Available:
As soon as practical
Closing Date:
11/11/2024
POSITION VACANCY
POSTING DATE –October 28,2024
POSITION:District Registrar (Full-time)
7.5 hours per day / 12 month
8:00 a.m. – 4:30 p.m. (includes a 1-hour unpaid lunch)
ASSIGNMENT:District Office
321 List Avenue
Rochester, New York 14617
REQUIREMENTS:Ability to perform general clerical duties and routine tasks; requires communication skills and ability to follow oral and written instructions; extensive computer skills necessary.
QUALIFICATIONS:Eligible for Monroe County Civil Service Office Clerk III.
(Must have taken exam and be on current list or currently hold the Office Clerk III title or eligible to take the next examination when offered.)
SALARY:Salary Range $16.83-$20.75 per hour (IESA Schedule B)
STARTING DATE:As soon as Practical
APPLICATION PROCEDURE:Applyfor this specific postingon-line by:
https://www.applitrack.com/westirondequoit.onlineapp
by Monday, November 11, 2024
West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972,
Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national
origin, ancestry, gender, age, disability, or sexual orientation. Any student, parent, employee, or the general public that has an inquiry regarding the non-
discrimination policy may direct the inquiry to:
Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester, New York 14617
WestIrondequoit Central School District
JOB DESCRIPTION
DISTRICT REGISTRAR
DISTRICT OFFICE
Job Summary:
Performs a variety of clerical duties in the District Office. Work requires an understanding of department methods, procedures and policies.
Job Duties:
Maintain appointment calendar to schedule meetings with families/guardians of incoming students to gather household information to register new student(s).
Data entry of registration information into specialized program.
Residency follow-up through phone calls and letters to household requesting information.
Request residency investigations and discuss issues with immediate supervisor.
Communicate with families, in-district schools and outside agencies through phone calls and letters.
Record keeping: maintain records of supporting documentation relating to registrations and residency.
Filing/file management: maintain hardcopy files, as well as electronic files, of all information relating to registration and residency.
Process reports related to enrollment and registration; track enrollment numbers for building assignment availability; generate information for state reporting.
Request, as well as receive, communications/documentation requests with schools via email, phone or fax (verification/record requests).
Process paperwork, reporting and file management for all homeless (McKinney-Vento) students, while following State regulations.
Maintain files, both electronic and hardcopy, of anything relating to foster students. File share to create databases for Districts’ state reporting needs.
Perform other duties as assigned.
Skills and Qualifications:
Per Civil Service
OFFICE CLERK III
Code No. 3-05-119
COMPETITIVE DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for the independent performance of clerical duties requiring a moderate degree of decision-making. The use of a personal computer for word processing and database entry and manipulation is an integral part of this position. The work is performed in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. The employee reports directly to, and works under the general supervision of, a higher-level staff member. Does related work as required.
TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.) Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork; Enters and extracts data and information from a database; Posts and maintains moderately difficult records requiring general knowledge of department or agency functions; Processes applications, prepares permits and licenses, collects fees, issues receipts, and accounts for monies received; Processes paperwork relating to areas such as payroll, workers’ compensation forms, and accident/incident reports; Types materials from copy, rough draft, or other instruction; Prepares and types correspondence on matters where policy and procedures are well-defined; Reviews lists, documents, and applications for completeness and accuracy; Compiles, prepares, types, and reviews data for completeness and accuracy; Performs searches for information in documents, records, files, and computer databases; Maintains databases; Obtains and gives out information by telephone, correspondence, or in person; Orders and distributes office supplies and maintains records of expenses; Operates standard office machines such as a computer, copier, and fax machine; Guides other clerks in the performance of routine phases of their work; Maintains filing systems.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, practices, procedures, and equipment; good knowledge of business arithmetic; good knowledge of English grammar and punctuation; good knowledge of the techniques involved in record keeping; ability to utilize a personal computer for word processing, database entry, spreadsheets, and other related computer software; ability to maintain a filing system; ability to work with forms; ability to prepare and type written communications, arithmetic and standardized reports; ability to operate standard office equipment; ability to acquire familiarity with departmental or agency organization, laws, policies, and regulations; ability to understand and carry out relatively complex oral and written instructions; ability to communicate orally and in writing; ability to deal with the public; good judgment; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Successful completion of at least thirty (30) credit hours from a college or university; OR, (B) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR, (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above. *Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications. NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.
SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.
Monroe County Civil Service Commission
REVISED: December 19, 1985
REVISED: June 5, 1997
REVISED: January 3, 2008
REVISED AND TITLE CHANGED: May 8, 2008 FORMERLY: CLERK III WITH TYPING
REVISED: August 9, 2018
REVISED: November 2, 2023
