Easter Seals Jobs

GENERAL PURPOSE:

Implements administration/management activities within the Office of Research IT (ORIT). Contribute to and maintain departmental policies and procedures. Ensures department reports are prepared and shared as needed. Plans, organizes, and coordinates business operations in accordance with strategic goals within ORIT. Assists with budgeting, account reconciliation, expense reimbursements, supplier invoices and administrative tasks. Supports special projects as assigned.

• C-level suite experience and related communications

• Act as primary delegate for ORIT Administrator functions and meetings

• Timely completion/follow-up on assigned and on-going open items

• Support ORIT department needs (event coordination, personnel needs, etc.)

• Dept/Research Communications (monthly updates, announcements, etc.)

• Dept. Liaison for DEI and URHR initiatives

• Technology savvy with M365 Office Tools, Slack, Teams and Zoom

• Comfortable with working within a busy / fast paced IT environment

• Agile and open to learn about ORIT services and staff

• Utilize new technologies to automate manual processes

• Audit and attend informational meetings and training (as needed)

• Contribute and maintains departmental policies

• Organize and maintain departmental repository

• Partner with ORIT leadership on HR needs (on/off boarding, performance plans, hiring, payroll, allocations)

• Workday and Finance experience needed for on-going billing and procurement requests (PCard, purchases, billing, budgeting, repairs and invoicing of large strategic capital and operational needs).

RESPONSIBILITIES:

• Provides day-to-day operations and workflow at the administrative level including creating spreadsheets and agendas, sending out communications, supporting leaders as needed. Collect data and interpret data and create reports for leaders used to develop business plans.

• Plan, implement, and support finance functions at the department level including distributing, collecting, compiling and/or entering materials for standard reports, budgets, expense reports, etc.

• Plan, implement and support human resources functional needs including recruitment efforts, onboarding efforts, performance evaluation, management, compensation, benefits, etc. in concert with Human Resources Business Partner(s). May provide guidance and training for lower-level departmental staff.

• Lead assigned portions of special projects including implementing procedures, problem solving, collecting, and providing updates to more senior leaders

• Support department in space planning including office moves, equipment needs, etc.

• Creates, audits, and maintains departmental documents including departmental policies and procedures. May support entering time for payroll submission and form submissions/approvals in support of time and labor needs.

Other duties as assigned

QUALIFICATIONS:

Required:

• Bachelor¿s degree in business administrative, finance, business management or equivalent

• 3 years¿ experience in a business operation or administrative role

• Adept at learning new technologies to perform data entry, manage calendars, and create reports.

• Proficient in Microsoft Office applications.

• Strong time-management and organizational skills

• Excellent communication skills both written and verbal

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University¿s mission to Learn, Discover, Heal, Create ¿ and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $51,810 - $72,534 Annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

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Location: School of Medicine & Dentistry
Full/Part Time: Part-Time
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