Easter Seals Jobs

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Rochester, New York. This role is situated in the Legal industry and the chosen candidate will be responsible for a variety of administrative tasks to support our Chief Legal Officer, Litigation Director, and Human Resources Department.

Responsibilities:

• Provide comprehensive administrative support to the Chief Legal Officer and Litigation Director, including scheduling appointments and managing business calendars.

• Facilitate the Human Resources Department's recruitment and selection processes, in addition to assisting with confidential employee relations issues.

• Handle inbound and outbound calls professionally, screen and place calls as necessary, and respond to email inquiries.

• Prioritize assignments and prepare correspondence, ensuring confidentiality and accuracy in all communications.

• Support the legal practice by preparing and editing legal documents, managing client files, and tracking attorney time and fees.

• Maintain a professional demeanor when interacting with all internal and external contacts.

• Familiarize yourself with routine office procedures and forms to respond appropriately to detailed inquiries.

• Assist in creating HR documents and communications for record keeping and staff communication.

• Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to manage data and schedule appointments.

• Carry out other duties and responsibilities as assigned to meet the organization's needs. Requirements • Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint

• Ability to handle inbound and outbound calls efficiently

• Strong customer service skills

• Experience in data entry

• Ability to correspond via email in a professional manner

• Excellent scheduling and appointment management abilities

• Experience in a legal environment or similar setting

• Strong organizational and multitasking skills

• Ability to work both independently and as part of a team

• Excellent verbal and written communication skills

• High attention to detail and accuracy

• Ability to maintain confidentiality of sensitive information

• Proactive and able to take initiative when needed

• Ability to adapt to changing priorities and work demands

• High school diploma or equivalent; further education or certification in administrative services will be a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .