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Job Title: Accounts Payable SpecialistJob Description

As an Accounts Payable Specialist, you will play a crucial role in managing and processing invoices, maintaining vendor relationships, and ensuring compliance with financial policies. You will work closely with internal business partners and external vendors to resolve discrepancies and facilitate smooth payment processes. This position offers the opportunity to contribute to a significant ERP migration project, providing valuable experience in a large healthcare organization.

Responsibilities

• Understand expense accounts and cost center structure.

• Train business partners on processes related to invoice payments.

• Communicate with internal business partners to resolve invoice discrepancies for payment.

• Establish and maintain relationships with vendors.

• Educate vendors on standard payment terms, processes, and types.

• Communicate with vendors to resolve account discrepancies and respond to inquiries.

• Process invoices, including entering purchase order invoices for assigned vendors and comparing purchase orders, prices, and terms of payment for accuracy.

• Review and route invoices for coding and approval according to accounting and procurement policies.

• Review and enter manual check requests, ensuring appropriate approval.

• Work with the purchasing department and vendors to resolve invoice/purchase order discrepancies.

• Maintain current knowledge of MN sales and use tax requirements.

• Ensure compliance with MN care tax and 1099 requirements.

• Review and reconcile statements for assigned vendors, requesting invoices and credit memos as needed.

• Research and resolve daily interface errors and complete batch releases in ERP.

• Resolve debit balances in collaboration with purchasing as appropriate.

Essential Skills

• Accounts payable experience

• Invoice processing

• Purchase order management

• Strong understanding of expense accounts and cost center structure

• Knowledge of MN sales and use tax requirements

• Understanding of MN care tax and 1099 requirements

• Proficiency with ERP systems, particularly Oracle

• High school diploma

• 2+ years of AP experience

Additional Skills & Qualifications

• Experience with OCR and three-way matching automation

• Ability to train and educate business partners and vendors

• Strong communication and problem-solving skills

Work Environment

This is an in-office role requiring attendance five days a week, located on the fifth floor of the finance building across the street from the hospital. The AP team includes two full-time specialists who process a combined total of 300 invoices daily, with the assistance of OCR and three-way matching automation. The finance and accounting department consists of 20-30+ members, each reporting to their respective accounting managers. This position will report to the AP & Purchasing Manager. The office environment is professional and collaborative, offering a chance to be part of a significant ERP migration project.

Pay and Benefits

The pay range for this position is $25.00 - $28.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in MINNEAPOLIS,MN.

Application Deadline

This position will be accepting applications until Jan 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.