Job Information
CARMAX Coordinator II, AP Operations - Service Payables in Richmond, Virginia
8901 - Corp Office West Crk - 12800 Tuckahoe Creek Parkway, Richmond, Virginia, 23238
CarMax, the way your career should be!
ABOUT THIS JOB:
The Service Payables Coordinator II is responsible for ensuring timely and accurate payments of parts purchases or sublet work for vehicles at our stores. The accounting team operates in a collaborative environment with uncompromising integrity and accountability, all while supporting company growth through collective expertise, cross-functional partnerships and a mindset focused around continuous improvement. You will share our passion for helping customers by being empowered to make a difference.
ESSENTIAL RESPONSIBILITIES
Process transactions, perform research and resolve items per established control requirements, procedures, IRS guidelines and corporate policies. Activities can include Taxpayer Identification Number (TIN) validation, data entry and audit, validation of supporting documentation and approval, obtaining and reconciling vendor statements, processing cash receipts, working aging reports and/or queues, exception handling and reporting.
Provide customer service support to internal and external customers by assisting with payment status and discrepancy resolution.
Perform accounting functions: run basic queries to identify and execute offsets, key entries into financial ERP, reconcile general ledger accounts, and prepare monthly general ledger journal vouchers.
Responsible for most of the accounting communications channels with customers, suppliers, financial institutions, and a variety of government agencies
Participate in the planning and development of work methods relating to invoices & payment processing
Work on projects as assigned.
QUALIFICATIONS AND REQUIREMENTS :
Takes the time necessary to make the right choice; does so quickly if needed
Thinks logically, quickly as needed, applying past experiences and available resources, to form a thought process that is practical and grounded; knowing when to partner with Accounting Leadership or subject matter experts
Balances and prioritizes competing responsibilities appropriately
Communicates effectively through written and verbal methods to a variety of audiences both internal & external
Uses all resources to make good decisions
Partners with others to best serve the customer
Builds and maintains relationships across internal teams and with external business partners
Champions and adapts to change
Must be able to sit onsite, as requested, at CarMax’s Home Office in Richmond, Virginia
Work Location and Arrangement: This role will be based out of the Richmond, VA Home Office and have a Hybrid work arrangement
Work Authorization: Applicants must be currently authorized to work in the United States on a full-time basis.
EDUCATION AND/OR EXPERIENCE
High school diploma or equivalent required; Bachelor’s degree in business a plus
2+ years of business-related experience required (e.g., bookkeeping, cash management, office management), including 1+ year of accounts receivable, account reconciliation highly preferred
Experience with basic accounting concepts preferred
Proficient level of Microsoft Excel required (e.g., Filtering, Subtotals, Shortcuts)
Proficient in Microsoft Word, PowerPoint, Teams, Outlook highly preferred
Experience in Cloud ERP solution (e.g., Oracle) is a plus
About CarMax
CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation’s largest retailer of used cars, with over 200 locations nationwide.
Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
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Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
