Job Information
HEALTH AND HUMAN SERVICES COMMISSION Administrative Asst I in Richmond, Texas
Job/Position DescriptionAdministrative Asst IThe Medical Records Administrative Assistant works under the direct supervision of the Medical Records Director. This position reconciles daily census reports to maintain accurate facility census data. Performs entry-level electronic document imaging and uploading of medical records into electronic health record system. Maintains filing systems of electronic and paper records. Prepares, tracks, and sends paper records for off-site storage in accordance with retention guidelines. Retrieves, copies, and disseminates confidential documents and electronic medical records. Works under general supervision with minimal latitude for the use of initiative and independent judgement.Essential Job FunctionsAttends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotatingschedule, extended shift and/or overtime in accordance with agency leave policy; and performs other duties as assigned.Reconciles daily census reports to maintain accurate facility census data. Enters transfers, leaves, returns, admissions,and discharges into electronic record system (IRIS) accurately and timely. Processes admission and discharge recordsaccurately and timely. Scans and uploads moderate volume of external medical records, consents, and other documentsto electronic health record system (IRIS) with accuracy and precision, and properly arranges for confidential shredding ofdocuments. Maintains moderate volume of hard copy medical records received per Record Maintenance Guidelines,retention schedule, and filing system. Prepares paper medical records for off-site storage and maintains recordkeepingsystem for tracking and retrieval. Assists staff and tracks requests for paper and electronic medical records from internaland external sources including guardians, hospitals, and specialty clinics according to HIPAA guidelines andconfidentiality requirements. Provides reports from electronic record system for medical billing purposes, separations, anddischarges. Performs other duties at the request of the supervisor. Performs special assignments at the request of thesupervisor to further SSLC goals. Other duties as assigned include but are not limited to actively participating and/orserving in a supporting role to meet the agencyand#146;s obligations for disaster response and/or recovery or Continuity ofOperations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.Registrations, Licensure Requirements or CertificationsN/AKnowledge Skills AbilitiesKnowledge of office practices and administrative procedures. Skill in clerical duties relating to medical records. Skill inthe use of standard office equipment and software such as fax machine, copier, etc. Skill in use of personal computersand software applications in a windows environment (Microsoft Office Suite - Excel, PowerPoint, Outlook, Word, Access,Adobe Acrobat). Ability to organize and electronically produce large quantities of medical documents with accuracy andaccording to timelines. Ability to accurately file and maintain paper medical records according to filing system. Ability toperform accurate data entry to maintain tracking of electronic and paper records. Knowledge of medical terminology andfamiliarity with diagnosis coding. Ability to communicate verbally and in writing to inquiries in a clear and concise manner.Ability to work effectively with others and as a team member. Ability to hand https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=615795 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.
