Easter Seals Jobs

Overview

Protecting U.S. residents and visitors is among our nation’s highest priorities. As adversaries gain access to sophisticated technologies and materials, the threats grow more dynamic and complex—from cyber and nuclear to chemical and biological weapons of mass effect and other forms of terrorism. The PNNL national security mission employs our researchers, tools, and technologies to play a key role in advancing the ability to identify and secure nuclear materials, detect weapons of mass effect, manage nonproliferation treaties, secure our nation's borders, and protect critical infrastructures. PNNL’s scientific discovery and capabilities—rooted in innovative theory, methods, algorithms, and tools—are enabling stronger, more resilient technologies and systems to safeguard national security. Coupled with decades of radiological and nuclear materials expertise, advanced computing and threat analysis capabilities, and a broad fundamental science base, we are identifying and countering emerging threats that have significant impact at home and around the globe.

Responsibilities

This position will support a full range of business and administrative issues by providing responsible, responsive, and confidential assistance to the four NSD Project Management Office Directors (PMODs). This position will report to the FIE Mission Support Group Leader within the FIE Operations Directorate. The incumbent is expected to act with mature judgment in analyzing communications flow, situational events, while taking appropriate actions and/or judging the referral or transmission of information to other team members, as required. The range of daily contacts includes project managers, financial coordinators and staff at all levels in NSD and throughout PNNL. Administrative support is provided such as calendaring, coordination of meetings and agendas, preparation of documents, coordination of travel and preparation of expense reports.

Key responsibilities include but are not limited to:

• Primary responsibility is providing administrative assistance to the four NSD Project Management Office (PMO) Directors and their PMO Financial Coordinators (FC), and interface with the PMs within each PMO.

• The incumbent routinely and efficiently manages calendars and e-mails, prepares and assembles materials for routine and recurring meetings, and maintains a high degree of responsiveness and flexibility to constantly changing priorities in order to maintain a cohesive, working team.

• Maintain and coordinate a suite of PMOD activities.

• Scheduling proposal calls and project reviews, as well as closeout reviews.

• Capture and produce meeting minutes and actionable items for regular PMOD meetings with follow-up and tracking for deliverables.

• Maintain PMO related documents and file structures for over 600+ projects. This will be done in partnership with the PMO FC’s.

• Maintain/update NSD PMOD SharePoint site and Microsoft Teams channel.

• Monitor NSD PMOD inbox.

• Agenda creation, speaker alignment and scheduling of monthly TOR training in partnership with the NSD contracts office. Also maintains the NSD TOR Teams channel.

• Coordinates monthly training program for PMODs and their succession candidates. Maintains Teams channel and training documentation.

• Must have the ability to provide clear and succinct verbal and written communications, including editing or drafting new content.

• Composes routine correspondence and e-mail, preparing correspondence and forms; maintaining an open exchange of information regarding policy and program changes.

• Timely communications are regularly disseminated to all PMs and PIs.

• Regularly drafts/prepares communications that are shared with all PMODs across PNNL as well as the NSD Leadership Team.

• Expected to independently perform tasks while prioritizing conflicting work requests with limited supervision.

• Develops working knowledge of processes, policies, procedures and practices related to the PMO.

• Expected to have knowledge of the Lab and be able to develop a strong network across PNNL.

• Provides suggestions for process improvements.

• Responsible for Quarterly All NSD Project Manager meeting.

• POC for PMs and PIs when questions around processes arise.

• Must be able to demonstrate proficient use of standard office equipment; demonstrate proficient use of MS Office Suite; prioritize work, and coordinate calendars/schedules; be responsible for commitments and action items.

• Must understand office support functions and possess the ability to apply procedures, work independently, and direct workflow of others as appropriate and effectively.

• Must be able to identify potential administrative problems/areas for continuous improvement and recommend solutions.

• Must be able to identify and elevate or defuse problems associated with the execution of a project management office.

• Must be able to use discretion and good judgment; independently make decisions; positively interact with a wide-variety of PNNL staff and clients of all levels; provide training and guidance to less experienced or new staff/administrators when necessary.

• Demonstrated ability to manage several tasks at any given time and deliver consistently high quality.

• Schedules and manages secure conference rooms.

Qualifications

Minimum Qualifications:

• High school diploma/GED and 8 years of relevant experience in an administrative environment -OR-

• AA degree or higher and 6 years of relevant experience in an administrative environment.

• Experience in planning meetings and coordinating travel

Preferred Qualifications:

• Outstanding interpersonal skills with the ability to successfully interact with senior leaders across the Lab as well as with project leadership and teams.

• Previous administrative experience supporting a team

• Calendar management experience

• Excellent verbal and written communication skills

• Ability to remain flexible and adapt to changing priorities and environments

Additional Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

• U.S. Citizenship

• Background Investigation: Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.

*Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence and Equal Employment Opportunity

Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**Once eligibility requirements are met.

Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $31.01/Hr.

Maximum Salary

USD $45.00/Hr.