Easter Seals Jobs

Overview

This position provides primary and comprehensive high-level administrative support to the National Security Directorate (NSD) Field Intelligence Element (FIE) Operations Division Director (DD) to achieve internal management, organizational, operational, and staffing objectives and requirements for the division. The position supports the FIE Operations DD with efficiency by anticipating, prioritizing, identifying, responding, and executing against organizational missions, commitments and procedures. The position provides administrative leadership, mentorship and guidance for the FIE administrative team to ensure proficient and consistent administrative support is being provided to management and staff within three Technical Groups.

The position serves as a core member of the FIE Operations division leadership team, The position has substantial independence to monitor, analyze, and communicate vital action items on behalf of the DD, taking appropriate action and/or delegation to the appropriate NSD management level, in a timely manner. The incumbent applies a thorough understanding and knowledge of the directorate and Lab external/internal business, programs, and sponsor structure to appropriately prioritize and resolve issues. The position requires flexibility due to constantly shifting priorities and rapid change in pace while maintaining composure under pressure to work effectively with others. Function as primary point of contact within the FIE for sponsor visits. This includes frequent interaction and coordination with the Protocol and NSD Program Development Office and includes but is not limited to conference room scheduling, arranging for audio/visual and technical support, badging, and agenda coordination.

The administrator must know whom to involve and when, cultivate a network of contacts both internal and external to the organization, and use both formal and informal channels to accomplish objectives. Requires a high degree of sensitivity and confidentiality when dealing with business and personnel information, events and activities. Additionally, the incumbent is expected to quickly gain familiarity with complex issues and situations in order to assist the DD, members of the NSD leadership team, and division staff. Must create and maintain a strong network and establish positive working relationships throughout the division, directorate, Laboratory, and external customers and contacts.

The position is a part of the NSD Administrative Leadership Team and works closely and collaboratively with the NSD Executive Assistant (EA) and Chief Operating Officer Administrator to lead the broader administrative team providing training, implementing change or improvement to administrative processes, coordinating meetings, and participating in administrative interviews. The position functions as a subject matter expert for NSD on PNNL policies and procedures and is a resource to NSD management and administrative staff. Incumbent will also provide back-up support to the NSD EA and COO Admin offices.

The ideal candidate will work onsite full-time.

Responsibilities

The FIE Operations Administrator is responsible and accountable to the FIE Operations DD for taking independent actions for which specific authority has been given based on an understanding of NSD and division goals, technical group objectives, assigned responsibilities, and the changing business environment, including but not limited to:

• Effectively manages the DD’s calendar with the outcome of optimally efficient use of the DD’s time, maximum flexibility, awareness of changing priorities, and short response time.

• Ensures that action items and commitments are prioritized, tracked, completed and responded to in a timely and quality manner.

• Independently reviews and analyzes the DD’s incoming communications (verbal, written, electronic) and responds as necessary, and/or refer to appropriate authority. Composes, edits and formats routine correspondence for the division on behalf of the DD in partnership with the NSD communications team.

• Coordinates the DD’s travel arrangements (domestic and foreign) as needed.

• Schedules routine and complex meetings with internal and external contacts; coordinates and supports all meetings necessary in support of the division office. Works closely with the DD to develop agenda and organize all aspects of the meeting including speakers, materials, space, and virtual connections.

• Routinely assembles and researches information in advance preparation for ad-hoc requests, travel, meetings, reports, and presentations; and maintains a high degree of responsiveness and flexibility to changing priorities.

Qualifications

Minimum Qualifications:

• High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-

• AA degree or higher and 10 years of relevant experience in an administrative environment.

• Experience in planning meetings and coordinating travel

Preferred Qualifications:

• Advanced administrative education, training, and/or certifications a plus.

• Demonstrated knowledge of organizational policies and systems.

• Prior experience supporting senior staff/managers is desirable.

• Prior experience working in DOE or laboratory systems.

• Calendar management experience.

• Experience with prioritizing and efficiently managing incoming communications/correspondence.

• Prior or active security clearance.

Additional Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

• U.S. Citizenship

• Background Investigation: Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.

*Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**Once eligibility requirements are met.

Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $32.79/Hr.

Maximum Salary

USD $47.55/Hr.