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Accounting Assistant

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Class Title

Accounting Assistant

Class Code

1561

Salary

$53,352.00 - $75,025.60 Annually

• Definition

• Benefits

Classification Description Summary

Under supervision, performs a variety of responsible clerical and routine technical accounting duties involved in performing financial recordkeeping and reporting duties in support of assigned accounting system, function, or program area; and answers questions and provides information and assistance to other staff and the general public; and to perform a variety of tasks relative to assigned area of responsibility.

Essential Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Perform a variety of responsible clerical and routine technical accounting duties in support of assigned accounting system, function, or program area including in the areas of payroll, accounts payable and receivable, sewer bills, business licenses, and cashiering.

Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; code data according to prescribed accounting procedures; review information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.

Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; gather and organize data to assist staff in the preparation of reports and recommendations; prepare routine financial, accounting, budgetary, and statistical studies and reports.

Balance and reconcile various statements and accounts; analyze accounts to determine accuracy of records; research, compile, and prepare reports for higher level staff as requested.

Receive, code, and balance invoices for payment; enter invoice data into computer; balance invoices to accounts payable; prepare and issue checks to vendors; run and verify warrant reports.

Receive monies and fees for various programs and services; maintain accurate financial records of monies received; prepare daily cash receipts reports and summaries; balance monies received and assign to proper account; reconcile deposit to cash register; balance cash drawer.

Print business license and renewal forms; process applications for business licenses and renewals; verify applications for completeness and accuracy; classify business activities for proper license; maintain approval process for applicants; prepare, mail, and track denial packets and prepare documents for appeal hearing; prepare and send delinquent notifications to business license holders.

Create new sewer accounts from certificate of occupancy lists and other sources; enter information into computer; enter meter reading, adjust accounts, and send bills as required.

Collect and verify sewer payments; balance and post sewer use fees; process payment stubs and enter payment information into computer; run penalty and billing programs for sewer use fees; process sewer lien releases.

Audit and balance sewer payments to accounts receivable records; initiate adjustments to the general ledger; correct payment entries as required to balance.

Process refunds and adjustments for business license and sewer accounts; process returned checks for collection.

Process employee time cards for payroll; calculate merit increases and amounts for promotions, retirement, and personnel requisitions; enter payroll information into computer.

Receive requisitions; process and verify purchase orders, invoices and packing slips; research discrepancies and unauthorized purchases.

Process travel and training requests and expense forms.

Answer questions and provide information and assistance to other staff and the general public in a courteous manner; interpret and explain City ordinance or administrative policies; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

Utilize various computer programs and applications; enter and maintain data; generate reports from a database or in-house system; create spreadsheets and generate reports using spreadsheet software; create documents using word processing software.

Perform general clerical duties; answer, screen and route telephone calls; respond to visitors at the front counter; open, sort and distribute mail.

Provide back up support for other clerical accounting functions as required.

Perform related duties as required.

Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Operations, services, and activities of assigned accounting system, function, or program area.

Responsible clerical and routine technical accounting principles and practices used in financial record keeping and reporting.

Basic governmental accounting principles and procedures and municipal accounting system requirements and procedures.

Principles and practices used establishing and maintaining files and information retrieval systems.

Methods and techniques of coding, verifying, balancing, and reconciling accounting records.

Basic account auditing principles and practices.

Business letter writing and basic report preparation.

English usage, spelling, grammar and punctuation.

Methods and techniques of effective customer service.

Methods and techniques of cash handling.

Basic mathematical principles.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Pertinent federal, state, and local codes, laws, and regulations.

Ability to:

Perform a variety of responsible clerical and routine technical accounting duties in support of assigned accounting system, function, or program area.

Perform a variety of accounting, fiscal, and statistical record keeping duties including to maintain and reconcile a variety of records and files.

Review financial records, reports, and related documents, identify discrepancies, and resolve problems related to assigned are of responsibility.

Receive, code, and balance invoices for payment.

Respond to requests and inquiries from other staff and the general public.

Set up and track billing of sewer accounts.

Accurately tabulate, record, and balance assigned transactions.

Receive and balance monies and make bank deposits.

Understand and apply pertinent laws, codes, and regulations as well as organization and unit rules, policies, and procedures with good judgment.

Perform mathematical calculations quickly and accurately.

Type and enter data at a speed necessary for successful job performance.

Plan and organize work to meet changing priorities and deadlines.

Operate office equipment including computers and supporting word processing and spreadsheet applications.

Understand and follow oral and written instructions.

Work in a team based environment to achieve common goals.

Coordinate multiple projects and complex tasks simultaneously.

Meet the physical requirements to safely and effectively perform the assigned duties.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to the completion of the twelfth grade. Additional college level course work in accounting, finance, or a related field is desirable.

Experience:

Two years of responsible clerical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records. Some cash handling experience is desirable.

Supplemental Information

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Other Requirements

Local 39 Non-Supervisory

G19

Last Update: 8/2019

JD 11/2018

Please use this Health and Welfare Benefit Link (http://www.reno.gov/government/departments/human-resources/benefits) to learn more about the City of Reno's great employee benefit plans and wellness programs.

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