Easter Seals Jobs

Job#: 2046904

Job Description:

Project Manager 2 (Tech) Purpose of the Team: The purpose of this team is to manage enablement and operations with the EDOT/ AI team Key projects: This role will contribute towards assisting with general operational support; budget support, pull data, generic operational needs; please note this role will include leads calendar management Typical Day in the Role

• The role will consist of the following:
• 20% calendar management - seeing conflicts and resolving
• 20% rhythm of the business calendar management/ meeting deliverable management, providing guidance to the team
• 20% team support / business management / team resource - question fielding
• 40% Business management; report and projections. Office meeting preparation

What makes this role interesting?

This role provides the opportunity to work with a team who has great moral. You will receive a lot of AI exposure and great learning experiences.

Job Responsibilities

• Proactively manage complex calendar for GM in a fast-paced environment with shifting priorities, ensuring accurate scheduling and prioritization; strong understanding of the business and partners, stakeholders across the company to ensure GM has work-back meetings in preparation for
• Work closely with leads and program owners on ROB planning and execution aligning with team priorities and deliverables; track multiple work-streams, identify priority attendees and build work-back schedules.
• Organize global morale events and team meetings for 140 person org; secure meeting space, build agenda, order catering, coordinate schedules, provide onsite support.
• Maintain distribution groups, security groups and team memberships.
• Manage travel arrangements for GM; act as stand-by resource to address issues during travel.
• Reconcile and submit expense reports for GM; act as interim approver for expense reports ensuring coding accuracy and adherence to MS Policy
• Support full hiring cycle by managing PCNs, submitting requisitions, and onboarding new hires.
• Provide hardware tracking and assist with equipment procurement for new hires and as refresh devices.
• Complete special projects as requested on time, on budget with operational excellence.
• Demonstrate leadership by maintaining a professional attitude and contribute to the team culture through participation; seek to mentor and act as a resource to other business support colleagues.
• Ensure compliance of Microsoft policies and procedures.

Required/Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• Proficiency with Microsoft productivity software including all office suite programs such as Outlook, Microsoft Teams, SharePoint, OneNote, & PowerPoint.

Additional or Preferred Qualifications

• Bachelors Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) or equivalent experience.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genet