Easter Seals Jobs

Job Description

Position Description:

Sr. Administrative Assistant

The Corporate Transactions Group in the Offices of the General Counsel is seeking a talented and motivated Sr. Administrative Assistant to provide comprehensive administrative support to a team of attorneys in the group.

The individual selected must have strong technological skills and be comfortable working across a variety of standard programs and systems we use; the ability to prioritize and complete deliverables across multiple stakeholders; have strong verbal and written communication skills; the ability to work both independently and collaboratively; be comfortable with multitasking on diverse responsibilities; be flexible, and able to work in a fast-paced, deadline-driven environment.

A high degree of professionalism and confidentiality is required. The ability to build and manage relationships in a cross-functional, matrix organization is necessary.

Responsibilities include, but are not limited to:

• Providing administrative support to several attorneys, including managing calendars, scheduling meetings and conference rooms, booking travel and supporting their day-to-day administrative needs.

• Coordinating with other administrative assistants both within the group and across functions and provide coverage for other leadership team administrative assistants as needed.

• Handling logistics for department meetings, events and teleconferences as needed, including support for virtual meetings using the latest technologies for MS Teams, teleconferences and webcasts, ensuring seamless execution of logistics.

• Assisting with committee meetings by preparing agendas, distributing sensitive materials to committee members, coordinating logistics for the meetings, and handling follow-up tasks.

• Managing and organizing electronic and physical legal files, supporting the use of Team/SharePoint sites and iManage.

• Taking a proactive approach to scheduling, planning and anticipating attorney needs.

• Creating and distributing highly confidential correspondences and reports; monitoring and screening communications for action or delegation.

• Managing domestic and international travel for company visits and external engagement.

• Preparing and processing expense reports in Concur.

• Leading by example in developing and sustaining a high level of professionalism/cooperation among administrative colleagues within the OGC and across the company.

Position Qualifications:

Education Minimum Requirement:

• Required: High School Diploma or equivalent

• Preferred: Advanced education or certification (e.g., associate degree, Certified Administrative Professional, Project Management Professional Certification)

Required Experience and Skills:

• Five (5) years administrative experience supporting senior leaders.

• Exceptional level of administrative, organization, planning and follow-up skills with demonstrated accuracy.

• Ability to handle highly sensitive information with discretion and confidentiality.

• Advanced computer skills (Excel, Power Point, MS Word, Teams, Workday, etc.) and operation of other related programs, including knowledge of Ariba/SAP, and other company systems.

• Strong interpersonal skills and the ability to manage relationships with internal and external parties are essential, including displaying flexibility and sensitivity with others across other geographies, languages and cultures.

• Must be able to work under pressure and handle multiple tasks, as well as demonstrating accuracy, superior attention to detail, the ability to exercise initiative, flexibility, tact and good judgment, be diligent and proactive in anticipating needs.

• Effective business communications – both written and oral to interact with internal and external stakeholders at all levels, including executives and peers.

• The person must be able to work efficiently, independently and be a “self-starter” with the ability to prioritize and problem solve.

Preferred Experience and Skills:

• Working knowledge of our company’s policies and procedures, and familiarity with various divisions and functions.

• Experience supporting the Offices of the General Counsel.

• Experience with iManage.

MSJR

Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld)

Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf)

EEOC GINA Supplement​

Pay Transparency Nondiscrimination (https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf)

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/)

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

11/18/2024

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R320232