Job Information
State of Colorado Document Preparation Specialist in Pueblo, Colorado
Document Preparation Specialist
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4670709)
Apply
Document Preparation Specialist
Salary
$3,768.00 Monthly
Location
Pueblo, CO
Job Type
Full Time
Job Number
AAA-04835-092424
Department
Department of Personnel & Administration
Division
Division of Central Services
Opening Date
09/27/2024
Closing Date
10/9/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
Southern Region 2 Jetway Ct., Pueblo, Colorado 81001
Hiring Pay Rate
This position is eligible for pay shift differential pay
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Heather Siegal heather.siegal@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is only open to Colorado state residents.
This position is eligible for pay shift differential pay
Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying.
Apply for a job with the State of Colorado (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=youtu.be)
To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video
What Happens After You Apply (https://youtu.be/Bevm6F3LfBM)
Committed to Diversity - We foster a workforce that is reflective of the communities we serve. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences
Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion (https://www.youtube.com/watch?v=eAPo-IRsOZU&t=3s)
The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.
DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.
If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.
Good Government Starts Here!
Why We Want You:
We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.
What You'll Get From Us:
In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video (https://www.colorado.gov/pacific/dhr/benefits) for details on the benefits offered to employees.
Description of Job
This position provides support for the Mail/Prep Operations Unit.
This position will train new employees in equipment operation, correct operating procedures as well as the correct prepping procedures per job.
This position will operate and maintain all mail equipment including the X-ray machine as well as the Agissar equipment. Duties will also include preparing documents, hand inserting, collating, sorting, specific sorting, weighing and labeling.
This position is also responsible for quality control of the work in the unit by both state and temporary employees.
This position is responsible for data entry, on-line and imaging services to the City/County/State Government. This service is accomplished by using data entry and imaging equipment, automating paper forms from the IDS site or connecting to customer databases, networks, or Websites.
This position will train employees and advise others on how to use processes both external and internal for new projects.
This position is responsible for preparing documents according to guidelines and procedures set by the customer to prepare them for scanning.
A summary of the duties and responsibilities will include, but are not limited to, the following:
Production- Duties will include preparing documents, hand inserting, collating, sorting, specific sorting, weighing and labeling. This position is responsible for training state and temporary staff on the prep process for each job they are working on. This position is responsible for expediting work to all team members on the prep floor. This consists of logging the staff into the Agissar system, logging the job and correct barcode and delivering and gathering all their completed work at this time. This position will operate and maintain all mail equipment including the X-ray machine as well as the Agissar equipment.
Quality Control/Training and Growth- This position is responsible for training state employees and temporary staff on the prep procedures for each job. This position is responsible for monitoring the quality of the work they process as well as quality checking the work of other team members. To ensure that the work is being processed at the highest level of quality this position must follow the IDS
Mail Operations quality guidelines and procedures for each customer. Also, provide feedback to the supervisor regarding quality control checks.
Prep Scan Jobs- Assist Scan with prepping various documents in accordance with the processes and procedures that have been outlined in the scan notes. Must maintain the production standards set forth for each job assisted on. Additionally, the employee must follow any privacy agreements outlined by each individual customer.
Data Entry/Image Verification/Online Services - This position is responsible for prioritizing and monitoring the workload and keying Department of Revenue, Secretary of State, and other projects as deemed necessary by the business needs.
Record Keeping/Kronos- Follow all Rules and Regulations concerning attendance. Attendance is very critical during our Peak Season each year in this production environment. Record time worked on all projects for Billing and Attendance purposes.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes WILL NOT be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.
Residency Requirement
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description
G2D4XXDATA SPECIALIST (https://drive.google.com/file/d/0B4enHpLSVk4ec2VqRWI3cC03U1k/view?usp=sharing&resourcekey=0-cgQrhpp-03__5Cybdb2xNA)
MINIMUM QUALIFICATIONS
Experience Only:
At least three (3) years of relevant experience preparing documents for scanning in a production environment.
OR
Education and Experience:
A combination of related education and/or relevant experience preparing documents for scanning in a production environment equal to at least three (3) years
The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:
Previous State Service related to the work assigned to the position
Strong attention to detail.
Experience in a fast-paced environment
Conditions of Employment:
A pre-employment criminal background check will be conducted as part of the selection process.
Department of Revenue Tax Check
Shift Work: Must be able to work 1st, 2nd or 3rd shift
NOTE: This posting may fill more than one vacancy.
Comparative Analysis Process The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.
Appeal Rights
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Accommodations : The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal heather.siegal@state.co.us
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Have you ever prepped documents following a specific set of rules and procedures?
Yes
No
02
Please describe any experience you have in a production environment.
03
If offered this position, is the salary listed acceptable to you?
Yes
No
04
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. If you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known):
05
Please describe how you learned of this job opening.
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
Please verify your email addressVerify Email
