Job Information
State of Colorado Administrative Assistant III- Staffing Coordinator CMHHIP in Pueblo, Colorado
Administrative Assistant III- Staffing Coordinator CMHHIP
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4636223)
Apply
Administrative Assistant III- Staffing Coordinator CMHHIP
Salary
$23.97 - $33.55 Hourly
Location
Pueblo, CO
Job Type
Full Time
Job Number
IIB 02872 8/30/24
Department
Colorado Department of Human Services
Division
OBH - CMHIP
Opening Date
08/30/2024
Closing Date
9/15/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1600 W 24th St, Pueblo, CO 81003
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
jazzma.gamboa@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Opt in below to receive text message updates on CDHS recruiting events!
CDHSCareers
This position is open only to Colorado State Residents
About Colorado Mental Health Hospital in Pueblo:
Colorado Mental Health Hospital at Pueblo (CMHHIP) is an acute care psychiatric hospital that provides comprehensive psychiatric treatment services medical services by multidisciplinary treatment teams. This includes: 24-hour nursing care and assessment; psychiatric intervention and evaluation; psychological services; psycho-social services; Occupational Therapy; Educational and Vocational Rehabilitation services; Recreational Therapy; and other services required of an acute care psychiatric hospital licensed in the state of Colorado. CMHIP provides psychiatric services for adolescent, adult, and geriatric patients
Description of Job
About the Position:
This position exists to facilitate and evaluate Nursing staffing schedules for coverage of nursing staff and any area that reports to the Nursing Department on all units, 7 days per week. This position is responsible for maintaining staff schedules (e.g., master rotation) in accordance with the Nursing Staffing Matrix, collective bargaining agreements and departmental policies and procedures. This position will pre-schedule nursing staff and contact relief pool staff to fill shift needs when receiving call-off, for vacations and vacancies while remaining within set standards, guidelines, policies and procedures and will document in all the appropriate data sets and the scheduling databases. Duties in this position include:Staffing and Relief Pool Scheduling:
Monitors, updates and maintains Nursing Department schedules for all patient care units, takes and documents call-off; reviews the master schedule for coverage needs in order to back-fill shift vacancies and communicates with staff regarding these needs
Identifies, provides and coordinates coverage as needed among all CMHHIP units in consideration of identified needs based on acuity, resources, policies, and guidelines
Facilitate and obtain coverage on a shift-by-shift basis
Follow-up with high acuity units at least once during any given shift to ascertain the status of coverage.
Works collaboratively with managers on scheduling issues and receives input and feedback regarding improving processes and facilitating safe and effective coverage
Ensure Units are optimally staffed and meet minimum numbers to provide safe and effective patient care based on the CMHHIP Nurse Staffing Plan. This position will assist with Maintaining compliance with mandatory in-service requirements, including notification of classes, and assisting employees in scheduling
Maintainin education profiles, including audits for completeness and timeliness
Receives report and communicates with all units for cross-shift information, documents all call-offs, no call/no shows of nursing staff. Provides documentation to the Office Manager, Nurse Manager, and House Supervisor and leadership as needed
Track the use of the relief pool, and share pertinent information with others as appropriate and needed
Maintains proficiency in the current scheduling software application to staff the facility complying with applicable standards and guidelines
Assists with the verification and authorization process of pool Leave/Absence Request and Authorization forms. Provides feedback to Keeps direct supervisors informed of pool employee’s work performance
Program and Administrative Support:
Provide backup coverage to the existing Admin Assistant IIIs.
Adheres to assigned work schedule and does not abuse leave practices
Demonstrates knowledge of CDHS and CMHHIP policies and procedures
Coordinates service delivery in the absence of others
Maintains educational requirements by attending in-services required to meet the proficient level of job competency and hospital requirements
Provides employees assistance with allocation of time in the timecard to enter and correct activity codes
Provides functional guidance to staff and managers on scheduling processes and computerized scheduling programs and tracking sheets
Ensures Quality Assurance/Performance Improvement (QA/PI) or audits are complete
Responsible for entering data, generating and compiling reports, as requested, while staying compliant at all times with Personnel Board Rules, the COWINs Partnership Agreement, CMHHIP Policy and Procedure and any other regulatory guidelines governing the use of and accumulation of sick, vacation and any other leave time
Meet CMHHIP deadlines for completion of personal time cards
Completes and reports on weekly audits and findings of the schedules for accuracy and trending issues as assigned
Utilizes multiple computer programs to complete reports and maintains proficiency in software programs (i.e. Excel, Access, e-mail, Google Apps, etc.). Utilizing time management skills in completing various tasks in order of importance
Reads and prioritizes emails in order of importance
Responsible for reporting information on attendance, call-offs, timeliness of employees assigned to the relief pool when reporting for duty to the Staffing Office Manager
Attends meetings as needed
Other Duties as Assigned:
Any other duties that may arise that may need to be completed that are not covered in the above duty statements.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:
Three years of experience in an occupational field related to the work assigned to the position.
Substitution:
Appropriate education will substitute for the work experience requirement on a year- for year- basis.(Must attached unofficial transcripts to the application, for education as a substitution to be credited)
Conditions of Employment:
A pre-employment criminal background check will be conducted as part of the selection process as this position is deemed to have direct contact with vulnerable persons. Felony convictions, conviction of crimes of moral turpitude, or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the CDHS Background Unit with an official disposition of any charges
Shift work Required
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Shall not initiate or engage in sexual, social, personal or financial relationships with patients either during or any time after hospitalization, even if the patient requests or initiates such a relationship. All relationships with current or former patients must be disclosed on your application;
• Successfully pass all modules of the CMHIP New Employee Orientation core curriculum to include English reading comprehension, relevant competency assessments and written/practical exams in Defensive Tactics
Possess the physical ability to successfully complete CTI and CPR
Lift arms above head and kick as high as own waist
Stabilize another person to accomplish a controlled take down
Withstand impact on own body using an ASP shield
Rotate body 90 degrees with feet planted for using a defensive tactic
Kneel on one or both knees and stand up again with multiple repetitions
Must be able to see and hear in order to observe, address and respond to potential breaches in safety
Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury
Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently
Work in situations involving assaultive behavior, physical control of another person and/or restraint situations
Ability to read and comprehend the English language; effectively and fluently communicates in English, both verbally and in writing
Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings
Agreeable and able to travel
2-step TB (tuberculosis) screening is required of all new employees upon hire;
Annual influenza vaccination.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)
The Assessment Process
For additional recruiting questions, please contact jazzma .gamboa@state.co.us
About Us:
If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
If you are a current or previous state employee, please provide the following information for each state job worked: department, job title, dates worked. This will allow us to determine transfer, demotion, promotional, or reinstatement status. (This information will be verified.) Type N/A if you are not a current or previous state employee.
02
If you are a current or previous State of Colorado employee, please provide your EID (employee identification number will start with 99....), if not applicable type N/A.
03
Former State employees who were disciplinary terminated or resigned in lieu of termination must disclose the information on the application. If you are a former state employee who was disciplinary terminated or resigned in lieu of termination, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.
04
By clicking below, I have read the official job announcement for the position, understand the requirements for the position, and acknowledge that my name will be removed from the eligibility list should I decline to interview, decline an offer, or refuse the conditions of employment.
I acknowledge that I have read and understand the information on the job announcement, and that my name will be removed from the eligibility list should I decline to interview or decline an offer or refuse the conditions of employment.
05
What are the best methods for communicating with staff members?
06
What are the key attributes of a successful staffing coordinator?
07
What is the best way to keep staff members organized?
08
What is the best way to deal with difficult staff members?
09
What is the best way to deal with unexpected staffing issues?
10
What do you think is the best way to deal with changes in staffing levels?
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
Please verify your email addressVerify Email
