Job Information
COMMUNITY ACTION SERVICES, INC. Circles Program Assistant—Youth in PROVO, Utah
Position Summary:
Circles® is a community-based initiative that creates relationships across class and race lines, matching people of low income with middle- or upper-income volunteers. The program assistant's primary role is assisting Circles' staff with a variety of office duties and community relations tasks supporting the Circles Initiative. The Circles Program Assistant is responsible for data entry, volunteer files, scheduling volunteers, logistics of Circles Weekly Meetings and other duties to support the Circles Initiative.
This job description is not intended to be all-inclusive; employee may perform other reasonably related duties as assigned by supervisory personnel
The Circles Facilitator will perform the following types of duties:
Supervise the logistics of weekly Circles meetings, managing volunteers, supplies, clean-up, materials etc. (Wednesday evening each week)
Accompany Circles Coach on home visits
Assist Circles Coordinator and Circles Coach with recruiting, screening and training of volunteers
Manage all volunteer files, including applications, trainings, background check clearance, hours and notes
Create and organize meeting agendas, rolls, name tags, directional flyers, certificates, thank you cards, and other documents as needed
Attend weekly staff meetings in Provo
Ensure general inquiries and community requests are directed to the correct Circles staff member
Provide feedback and solutions with Circles coach
Responsible for data entry: input information quickly and accurately into computer databases and spreadsheets
Attending or presenting at recruiting events in the local community (may include Saturdays)
Oversee food orders and meal deliveries for weekly dinners
Qualifications:
Positive work ethic by behaving and communicating in a manner that fosters good relations with clients, customers, co-workers and supervisors
Provide for the confidentiality of all services and communications, both written and verbal
Ability to stay relaxed in the face of other people's distress
Ability to provide one's own transportation
Strong organizational skills in managing complex tasks with autonomy
Excellent verbal and written communication skills
Ability to work a flexible schedule
Two years' experience in an office setting and/or in a receptionist position
Proficient with Microsoft Office Programs (especially Word and Excel)
Experience working with low-income families and community services preferred
Or combination of the above stated or similar education or experience (paid or unpaid)
