Job Information
Providence College Administrative Coordinator in Providence, Rhode Island
Position Information
Position Title Administrative Coordinator
Overview
Provide administrative support for the day-to-day operations of the Office of the Registrar.
Essential Duties:
Work with the Associate Registrar and academic department chairs to build all term course offerings. Review course offerings to ensure accuracy and communicate with the academic department chairs when changes need to be made. Assist in coding all course changes in Banner – addition or deletion of pre-requisites, core designations, major or class restrictions, update course descriptions, archive courses, re-instate courses, ensure changes are correctly coded on the courses and/or sections regarding special fees, student major restrictions, or student class restrictions.
Serve as primary point of contact for ad-hoc academic space requests via the CollegeNet 25Live system. Work with academic departments and campus stakeholders to ensure proper permissions to hold events on campus are received and approvals protocols have been followed accurately and promptly.
Manage office budget lines by processing purchase requisitions, payment vouchers, and ordering of office supplies. Responsible for hiring, training, and managing the work and schedules of student workers including special projects.
Respond to in-person, telephone, and email inquiries about the registration process including adding/dropping courses, submitting payment and any other student or faculty processes.
Create and register students in the study abroad placeholder courses for each term.
Create the college paper calendar for campus-wide distribution. Print unofficial transcripts on demand, change grades, process course withdrawals, etc.
Marginal Duties:
Perform all other duties as may be required.
Education and Experience Required
Associate’s degree from an accredited institution is required. A bachelor’s degree is preferred.
Three to five years of work experience in a post-secondary, customer service focused office.
Experience with Ellucian Banner student information system, Microsoft Access and Excel, and Apex applications is preferred.
Ability to use good judgement, communicate effectively, and work independently.
Ability to juggle multiple tasks and establish priorities.
Excellent organizational skills and attention to detail.
Keen sense of confidentiality.
May require occasional evening or weekend responsibilities.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sitting in a normal seated position for extended periods of time
Reaching by extending hand(s) or arm(s) in any direction
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Communication skills using the spoken word
Ability to see within normal parameters
Ability to hear within normal range
Ability to move about
Employee Status Full Time
Salary Grade 17 (Min. $21.15/Mid. $27.50/Max. $33.85)
Salary Information
Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.
Benefits
Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:
Promote the health and well-being of you and your family
Provide financial security while you are working
Build financial resources for retirement
Help you balance personal and work responsibilities
Provide educational opportunities for you and your family
These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/
Union Status Non-Union
Shift: Other
If other, please enter regular schedule.
Monday – Friday: 8:30am – 4:30pm
EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.
Posting Detail Information
Requisition Number AS937P
Closing Date
Open Until Filled
Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed To Apply
Required Documents
Resume
Cover Letter
Optional Documents
