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Program Manager - JournalismUS-NJ-PrincetonJob ID: 2024-20204Type: Full-Time# of Openings: 1Category: Academic AdministrationOverview

The Council of the Humanities at Princeton University is seeking a dynamic and versatile candidate as Manager of the Program in Journalism, to start immediately.

The Journalism program makes its academic home in the Humanities Council, which fosters cutting-edge research; sponsors interdisciplinary, collaborative projects and innovative courses; and advocates for the humanities at Princeton and in the public conversation. We are a crossroads for humanistic inquiry, a platform for debate, and a meeting place for 16 humanities departments and more than 30 interdisciplinary programs. We are also known for our core values of innovation, public engagement, globalization, diversity, and inclusive excellence.

Under the supervision of the Council’s Executive Director and the faculty director of Journalism, the Program Manager is responsible for all day-to-day operations of the Program in Journalism.

The Program in Journalism offers about 10 courses per year, taught by distinguished visiting journalists, as well as an occasional summer program abroad. Because the faculty is comprised entirely of visitors, the Manager will need to offer warmth, hospitality, empathy, and troubleshooting skills for journalists who are new to teaching and new to Princeton. The Manager will be responsible for managing all aspects of the program Seminars, including enrollments and logistics for guest speakers; overseeing events, including the annual orientation, senior colloquium, and faculty lunch talks; and preparing data and reports related to strategic planning for the program. The Manager will oversee logistical planning for a summer seminar in Greece, and for local, domestic, and international class trips, which have taken students to Berlin, Athens, Paris, Mississippi, New Mexico, and Washington, D.C.

In collaboration with the Council’s Communications Manager, the Manager will prepare content for program webpages, brochures, publicity, mailing lists, and reports. The Manager will support the Executive Director in conducting annual searches for visiting faculty and preparing agendas for the executive committee meetings. In collaboration with the Council’s Assistant Manager for Finance and Administration, the Program Manager is responsible for financial management of the program’s budget and for ensuring that faculty and students have the necessary assistance to carry out their academic, research, and administrative duties. The Humanities Council is a team environment, and the Program Manager will likely be asked to assist with shared initiatives.

In addition, the Program Manager will oversee logistics and publicity for four or five Film Studies - https://filmstudies.princeton.edu/ events each year, two executive committee meetings, and sporadic updates to the program website.

Specific duties of this position include, but are not limited to:

Academic and Curricular Management

• * serve as onboarding consultant to new faculty teaching in Journalism courses
• * correspond with incoming and outgoing faculty, coordinating logistics for housing, orientation, monthly faculty meetings, and debriefs
• * manage course offerings, enrollments, and wait lists
• * manage course-related tasks including scheduling, approvals, classroom assignments and media needs, book orders, class trips, exam administration, and grade submission
• * support the Humanities Council’s intensive annual search for visiting faculty; prepare appointment forms and offer letters
• * manage international and domestic class trips, arrange pre-meetings, travel, reservations, lodging, tour guides, and post-trip presentations
• * oversee the Ferris Summer Grants, McPhee Independent Journalism Awards, and other student funding, gathering student reports and preparing them for web publication and stewardship reports
• * ensure compliance with University policy and regulations

Financial Management

• * with guidance from the Humanities Council, manage financial aspects of programs and initiatives, involving close reconciliation of all expenses; payment of honoraria to domestic and international guest speakers; and accounting for all expenses.
• * maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policies

Communications Management

• * working closely with the Council’s Communications Manager, implement a communications and publicity strategy for the program, including course and event publicity
• * provide accurate and timely information about journalism and film-related courses, faculty and student news, and campus events in journalism and film
• * update website content and develop printed materials, newsletters, posters, announcements, and invitations
• * oversee occasional contracts for videography and photo shoots
• * maintain digital, print, and historical archives
• * maintain contact lists for Journalism and Film Studies faculty, staff, and students

Administrative and Project Management

• * maintain records of students and alumni; track certificate/minor progress; meet university and department deadlines
• * participate in regular Council staff meetings; communicate effectively with supervisors, peers, and administrative staff
• * conduct surveys of certificate/minor students, compile and prepare data for leadership analysis
• * support projects and new initiatives as needed

Events Management

• * manage logistics for one or two large public events each year, monthly faculty lunch meetings and lunch talks, annual senior colloquium, advising fairs, and other events as needed
• * work with faculty, guests, students, administrators, catering, housing, and facilities

Essential Qualifications

• * college degree or equivalent
• * minimum 5 years’ experience with managing projects in an academic or related environment
• * ability to communicate effectively with faculty, staff, University departments, and external agencies
• * excellent organizational, communication, and interpersonal skills and a high level of professionalism and discretion
• * proficiency with Microsoft Office (Word, Excel) and experience with websites or publications
• * ability to work autonomously and collaboratively in a shared office environment
• * capable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedules
• * able to prioritize work in a fast-paced environment, taking direction from multiple supervisors
• * able to be flexible in an environment of innovation and new initiatives
• * attention to detail, especially as it relates to financial management
• * excellent judgment and the ability to handle confidential information are necessary
• * ability to work occasional evenings is needed. Position may occasionally require a flextime schedule to cover events.

Preferred Qualifications

• * work experience or academic training in the arts and humanities
• * familiarity with Princeton University systems including PeopleSoft, Prime, Concur, Labor Accounting, SAFE, Canvas, WordPress, or experience working comfortably in comparable systems

Princeton University is an Equal Opportunity/Affirmative Action Employer - https://rrr.princeton.edu/eop and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS - https://www.eeoc.gov/sites/default/files/2022-10/EEOCKnowYourRightsscreenreader10_20.pdf